Operations Director (Chief of Staff Office - Field Ministries)

Operations Director (Chief of Staff Office - Field Ministries)

Work Location:

Remote - USA

Job Type:

Part time

To advance the purpose of InterVarsity, this position will provide project management and operational support to the assigned supervisor, including management of annual plans; and may, depending on function and department, assist in completing regular communications initiatives on behalf of supervisor.

MAJOR RESPONSIBILITIES

An addendum outlining specific responsibilities will be provided once candidate moves forward in the hiring process.

Personal:

• Be a maturing disciple of Jesus Christ: growing in love for God, God's Word, God's people of every ethnicity and culture, and God's purposes in the world
• Maintaining spiritual disciplines for personal and ministry growth
• Modeling wisdom and maturity in the balance of family, church, and ministry life

Process and Project Leadership

• Contribute to the effectiveness of the ministry/department and organization through:
• Analyzing current ministry/department operating methods and proactively proposing cost-saving and efficiency improvements
• Monitoring, coordinating, and managing events, projects, task forces, and committees, related to the department’s goals, objectives, and mission, to include development and follow-up work as needed
• Working with other teams and leaders to accomplish InterVarsity objectives
• Setting agenda for team meetings, ensuring objectives for meetings are met efficiently and effectively and that follow ups are managed and monitored
• Providing excellent project delivery that is on-time, on-scope, on-budget, and with complete documentation/access to necessary resources
• Act as “air traffic control” for business processes emanating from ministry/department to ensure cross-departmental coordination, appropriate change management, and process improvement both within department and in collaboration with other departments
• Ensures successful completion for specific projects sponsored or led by supervisor, as requested
• Complete all other duties as assigned by supervisor
   

Organizational Communication

• Communicate with a wide variety of internal and external audiences, ministries, departments, and organizations on behalf of supervisor and other members of the ministry/department Leadership Team
• Participate in team meetings, creative brainstorming and evaluation sessions
• Be proactive in enhancing communication with leaders and other staff, and external constituents as appropriate on behalf of supervisor
• Proactively improve communication between ministry/department and other InterVarsity departments by engaging in social media on behalf of supervisor and other team members; by coaching team members on field communications strategies and by drafting/reviewing communication from department to other departments and to the field
• Draft and keep records of various forms of correspondence and communications on behalf of supervisor
• Draft and expedite team-wide communication on behalf of supervisor in preparing communication relevant for team events
• Develop team prayer letter templates to support group fundraising activities; assist supervisor in proactive and regular communication with key personal and departmental donors
• In partnership with Customer Service, create and update relevant content and resources for ministry/department websites to better market the department’s capabilities and services
• Research, update, and edit historical documents for print and web communications
• Assist supervisor with the production and distribution of regular electronic communications for internal and external distribution
• Develop and maintain a funding base and prayer support
• Raise a portion of salary in an amount or percentage agreed upon with Supervisor
• Communicate regularly with current and potential donors, churches, prayer support team members, friends and family regarding ministry with InterVarsity
   

QUALIFICATIONS

• Annually affirm InterVarsity’s Statement of Faith
• Communication and Relational Skills
• Strong evidence of high Emotional Intelligence competency
• Demonstrated ability to navigate power and relational dynamics in a multi-layered organization
• Demonstrated ability and commitment to work in a diverse team environment
• Possess excellent social, verbal and written skills

Organizational and Project Management Skills

• Demonstrated exceptional organizational skills; detail oriented
• Project management skills, including the ability to monitor and coordinate a wide variety of reports
• Ability to handle sensitive information in a confidential ma