Vacations Charter Operations Administrator

OVERVIEW:  

The role maintains, produces statements and reports, reconciles aspects of the charter yacht operation including but not limited to financial, compliance, quality and staff requirements.

 

KEY TASKS: 

• Staff uniforms and charter “swag” 
• Maintain and monitor KIPSU guest texting service 
• Review and process all invoices from vendors 
• Report daily cash “DCR” to accounting 
• Review up to date info in “The Vault” 
• Produce weekly reports for marketing and CSI survey 
• Maintain up to date insurance ledger of fleet vessels 
• Perform BVI parts forwarding tasks as needed 
• Update tally report with daily debrief submissions 
• Create monthly owners’ financial performance report/statement 
• Expense reporting for key employees 
• Process and post monthly P card expenses 
• Plan/book travel as needed 
• Manage Capt./Chef crew expense reconciliation, schedule, work permit, etc.
• Follow up and collecting AR
• Vendor/contractor qualifications
• Audit HR files for completeness routinely 
• Other duties as assigned

 

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