English-Spanish Bilingual Executive Assistant (ZR_21890_JOB)

This is a remote position.

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to provide critical support to our CEO in managing both day-to-day operations and strategic business functions. This role offers a unique opportunity to be involved in a fast-paced, dynamic environment within the real estate industry, where you will work closely with the CEO on a variety of tasks ranging from administrative support to deal coordination and client relations. If you're a self-starter with a passion for real estate and have the skills to manage multiple responsibilities while maintaining a high level of professionalism, we’d love to have you join our team.

• Contract: Independent Contractor
  
• Schedule: Monday to Friday; 9:00 AM to 5:00 PM West Jordan, Utah, USA, Mountain Time; 40 hours per week / 8 hours per day
  

Administrative Support

• Calendar Management: Schedule and manage the CEO’s meetings, calls, and appointments with clients, sellers, and other stakeholders.
  
• Email Management: Organize, respond, or delegate emails on behalf of the CEO, prioritizing urgent matters.
  
• Document Preparation: Prepare contracts, letters, and reports as needed, including real estate agreements, offers, and follow-up emails.
  
• File Organization: Maintain organized digital and physical records for contracts, deals, and other business documentation.
  

Deal Coordination

• Transaction Management: Help coordinate wholesale real estate deals from offer to closing, making sure all paperwork is completed correctly and on time.
  
• Follow-ups: Ensure proper follow-up with sellers, buyers, title companies, and lenders to keep deals moving forward smoothly.
  
• CRM Management: Keep track of leads, follow-ups, and closed deals within a CRM system (e.g., Podio, FUB, Salesforce) to ensure no leads fall through the cracks.
  

Lead Generation & Marketing Support

• Lead Intake: Manage incoming leads from marketing efforts, online forms, or phone calls, and ensure they are properly recorded and followed up on.
  
• Marketing Coordination: Assist in creating marketing materials, such as mailers, online ads, or email campaigns, and oversee that they go out on time.
  
• Social Media Management: Help manage social media accounts, ensuring the business’s presence is consistent and engaging across platforms.
  

Client and Vendor Relations

• Client Communication: Act as the point of contact for clients, sellers, buyers, and contractors, ensuring a positive experience throughout the transaction.
  
• Vendor Management: Coordinate with vendors, contractors, and title companies involved in the real estate deals, scheduling appointments, inspections, or repairs.
  

Reporting & Metrics

• Deal Reporting: Provide regular reports to the CEO on key metrics, such as lead conversion rate