Compliance & Training Administrative Assistant

Job Type Full-time Description

CHILDCARE SERVICES - COMPLAINCE & TRAINING ADMINISTRATIVE ASSISTANT

PURPOSE OF POSITION:

This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living and social responsibility. Joining our energetic and cause-driven team, the Compliance & Training Administrative Assistant plays a vital role in ensuring the smooth integration of new employees, by ensuring that all compliance and training is completed & documented. This position requires excellent communication skills, the ability to work independently, and a meticulous attention to detail. If you thrive in a fast-paced environment and are committed to making a difference, we encourage you to apply.

ESSENTIAL FUNCTIONS:

• Ensure accurate completion and maintenance of new hire forms, background checks, and DHS training records. 
• Coordinate training for newly hired staff, including DHS compliance documentation. 
• Collaborate with HR and the leadership teams to develop strategies for reducing vacancy rates and turnover. 
• Serve as the primary contact for newly hired childcare staff, ensuring a seamless onboarding experience. 
• Respond to inquiries regarding positions and the onboarding process. 
• Input training hours into the payroll system. 
• Maintain flexibility in schedule to meet departmental needs. 

YMCA LEADERSHIP COMPETENCIES:

Mission Advancement: Accepts and demonstrates the Y’s values. Demonstrates a desire to serve others and fulfill community needs. Builds effective and supportive working relationships with them.

Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person’s point of view and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively.

Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better employee experience. Establishes goals, clarifies tasks, plans work and actively participates in meetings.

Personal Growth: Pursues self-development that enhances job performance. Demonstrates an openness to change and seeks opportunities in the change process. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

QUALIFICATIONS, KNOWLEDGE, SKILLS & ABILITIES:

• High school diploma or equivalent required; Associates or Bachelor's degree preferred 
• Experience in administering training plans and working on cross-functional teams 
• DHS licensing experience is preferred, but not required 
• Strong verbal, relational, organizational, and written communication skills 
• Ability to work independently in a fast-paced, goal-oriented environment 
• Excellent time management skills and the ability to meet tight deadlines, required 
• Detail-oriented and thorough approach to tasks

WORK SCHEDULE:

Flexible work schedule required. The full time work schedule for this position is generally Monday through Friday, with 8 hour shifts occurring anywhere between 7:00am-8:00pm. Evening and weekends work may be required.   

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.

• Ability to sit for long periods of time.
• Ability to view/enter data for long periods of time.
• Must be able to lift up to 25 pounds in weight.
• Position may require bending, leaning, kneeling, and walking.
• Ability to speak concisely and effectively communicate.

INFORMATION SECURITY & SENSITIVITY CONDITIONS:

• This position requires elevated security permissions (administrative) to one or more systems which store or maintain sensitive and/or confidential information
• This position requires access to sensitive and confidential information
• All system activity performed by individuals working in this position is subject to periodic system audits
• This position may be subject to privileged information such as organization changes, staffing changes, security events or other sensitive communications and is expected to protect a