Athletics Operations Assistant

Description

The Athletics Operations Assistant reports directly to the Athletics Director and is responsible for assisting with the day-to-day business operations and financial accounting within the department. This is a full time, nonexempt position with a pay range of $19.50- $21.50 per hour. 

Responsibilities:

Athletics Operations

• Assist with the general day-to-day business operations within the athletics department
• Process all onboarding procedures for new athletics department employees
• Execute all set up processes in hiring student workers within the athletics department
• Process timesheets for student workers and coordinate student worker schedules
• Provide reports to Director of Athletics to maintain compliance with NCAA and NESCAC rules
• Coordinate and execute athletics facilities maintenance requests

Athletics Financial Operations 

• Serve as the primary reviewer of financial processes including expense reports, invoices, and corporate card reconciliation for all athletic department transactions for completeness and compliance with the policies and correct account coding
• Assist with accounting operations, accounts payable, accounts receivable, cash management, and assist in implementing process to ensure accurate and timely reporting of financial data
• Assist with managing vendors, processing vendor payments, resolving invoice discrepancies
• Execute weekly official’s payments process and reconciliation
• Handle all deposit reconciliation with institutional business office
• Assist in managing the athletics department’s officiating payment platform.
• Process corporate card requests with the business office

General Athletics Administration

• Provide administrative assistance in managing athletic department phone line
• Perform scheduling tasks associated with department meetings
• Maintain office supply inventory and process replenishment of office supplies with appropriate vendors
• Liaise with campus partners in the daily operations of the department
• Provide administrative assistance during special events and championship tournaments

Qualifications

• Bachelor’s degree required
• Previous experience working in intercollegiate athletics administration or related field
• Equivalent combination of education and experience will be considered

Knowledge, Skills, and Abilities

• Strong organizational skills with the ability to independently handle multiple tasks
• Strong interpersonal, and oral and written communication skills
• Ability to work independently and as a member of an administrative team
• Creative and flexible problem solver

Application Instructions

Please submit a cover letter, resume and contact information for three professional references. Consideration of candidates will begin immediately and continue until the position is filled

Equal Employment Opportunity Statement

Hamilton College is an Affirmative Action, Equal Opportunity employer and encourages diversity in all areas of the campus community.

Hamilton College complies with all federal and state laws including publishing and making available its Annual Security Report. The report includes statistics for the previous three years concerning reported crimes and institutional policies addressing campus security. To obtain a copy of this report contact the Director of Campus Safety or visit: www.hamilton.edu/annualsecurityreport