DIRECTOR, FINANCIAL RECOVERY AND COMPLIANCE

Job Description

New York City Emergency Management (NYCEM) helps New Yorkers before, during, and after emergencies through preparedness, education, and response. NYCEM is responsible for coordinating citywide emergency planning and response for all types and scales of emergencies. We are staffed by more than 200 dedicated professionals with diverse backgrounds and areas of expertise, including individuals assigned from other City agencies.

NYCEM’s Finance Office is responsible for the oversight, management, accounting, and reporting of all agency funds, as well as the procurement planning, development, implementation, and management of all agency contracts.
The Finance Unit works to increase the agency’s capabilities through identifying and securing grant funding, assisting units in developing programs that meet the objectives of the City’s investment strategies, continuing sustainment of key agency programs, and ensuring compliance with applicable regulations.
NYCEM receives funding from several sources including City Tax Levy (CTL) and Federal government programs such as the Homeland Security Grant Program and the Local Emergency Performance Grant. These initiatives seek to enhance the preparedness of local and regional governments in many areas including citizen preparedness, law enforcement, public communications, planning, among others. The Finance Unit manages all aspects of the agency’s budget, from daily purchasing and travel approvals to reporting on the multiple funding sources the agency receives.

The Director of Financial Recovery & Compliance will work as part of the Office of the Chief Financial Officer within the Finance Division and will be expected to support all related division activities. The Director of Financial Recovery and Compliance will lead the agency in responding to operational and financial audits by external parties, manage all aspects of accounts payable work, and oversee the agency’s financial cost recovery efforts with the goal of maximizing reimbursement to the City.

The Director of Financial Recovery & Compliance will:

- Supervise accounts payable and financial recovery & compliance staff on daily tasks, workflow and deadlines
- Lead the response to audits and monitoring activities from third-party consultants and oversight agencies including but not limited to NYC OMB, NYS DHSES, Federal Emergency Management Agency (FEMA), NYC Department of Investigations (DOI), the NYC Comptroller’s office, and the Mayor’s Office of Risk Management and Compliance
- Analyze audit findings and implement corrective action plans when necessary; refer to manuals to support audit findings and to reinforce recommendations
- Foster greater compliance with rules and regulations and regulate disallowances to ensure that monies are used for the intended purpose
- Manage and implement agency evaluation of internal controls to ensure agency procedures comply with applicable regulations
- Ensure that proper accounts payable processes are implemented in line with NYC Comptroller Directives and in accordance to applicable accounting and grant rules
- Oversee invoice processing as well as monthly reconciliation of agency credit cards to ensure payments are administered and paid timely and accurately
- Lead the Disaster Cost Recovery program for NYCEM and manage FEMA public assistance funding in an effort to maximize federal reimbursement after a major disaster
- Assist other NYC agencies in maximizing federal reimbursement pre and post-disaster and/or staff deployment to non-NYC emergencies
- Develop and refine the Finance Unit’s policies and procedures for EOC activations
- Coordinate and lead the New York City Urban Area Working Group (UAWG) activities to establish regional collaboration on the Urban Area Security Initiatives (UASI) grant program objectives.
- Liaise and coordinate with external partners including the New York City Office of Management and Budget’s (OMB) Homeland Security Compliance and Monitoring Unit, NYS Department of Homeland Security and Emergency Services (DHSES), program consultants, project managers, and other city, state and federal agencies as needed
- Attend meetings, conferences and workshops, as applicable

PREFERRED SKILLS

The ideal candidate will possess the following skills and qualifications:

- Excellent verbal and written communication
- Audit experience preferred
- Strong meeting facilitation and time management
- Exceptional attention to detail
- Proven track record of managing multiple projects concurrently and consistently while meeting deadlines
- Background in FEMA Public Assistance eligibility a plus
- Demonstrated ability to work effectively under pressure
- Proficiency in Microsoft Excel and Microsoft Word
- Experience with the City's Financial Manageme