Manager, Leave Administration

The Leave Administration Manager is responsible for the oversight and administration of all employee leave of absence programs including FMLA, ADA, Short-Term Disability (STD), Long-Term Disability (LTD), parental leave, and other statutory or company-sponsored programs.

This position will play a critical role within the organization, ensuring compliance with federal, state, and local regulations, as well as alignment with company policies. This role will serve as the go-to for leave policies and processes, manage vendor relationships, and provide guidance to employees, managers, and HR Business partners on leave-related matters.

Responsibilities

• Administer and oversee all leave of absence programs (FMLA, ADA, STD, LTD, parental leave, personal leaves, military leave, etc.) across U.S. operations.

• Ensure compliance with applicable federal, state, and local leave laws, and internal policies.

• Partner with legal, compliance, and HR Business partners to mitigate risk and implement regulatory changes.

• Serve as the primary point of contact for employees and managers regarding leave-related inquiries.

• Ensure a positive employee experience during leave, including clear communication and timely processing.

• Manage relationships with third-party leave administrator, driving service delivery and issue resolution.

• Monitor leave case activity, reporting, and metrics to identify trends and opportunities for process improvement; maintain dashboards, and compliance reports for leadership.

• Oversee accurate integration of leave programs with payroll, benefits, and Workday systems.

• Identify and implement process enhancements to improve efficiency, employee satisfaction, and compliance.

Qualifications

• Bachelor’s degree in human resources, Business Administration, or related field (Master’s or HR certification preferred).

• 5+ years of leave and absence administration experience

• Strong knowledge of FMLA, ADA, HIPAA, ERISA, state leave laws, and related compliance requirements.

• Strong understanding of leave administration policies, systems, and best practices.

• Excellent communication, problem-solving, and customer service skills.

• Ability to work with sensitive employee information and maintain confidentiality.

• Strong organizational skills with attention to detail and ability to manage multiple priorities.

• Proficiency in HRIS systems and Microsoft Office Suite; experience with Workday or similar systems is strongly preferred.

Competencies
Accountability for Results - Stay focused on key strategic objectives, be accountable for high standards of performance, and take an active role in leading change.
Strategic Thinking & Problem Solving - Make decisions considering the long-term impact to customers, patients, employees, and the business.
Patient & Customer Centricity - Maintain an ongoing focus on the needs of our customers and/or key stakeholders.
Impactful Communication - Communicate with logic, clarity, and respect. Influence at all levels to achieve the best results for Otsuka.
Respectful Collaboration - Seek and value others’ perspectives and strive for diverse partnerships to enhance work toward common goals.
Empowered Development - Play an active role in professional development as a business imperative.

Minimum $104,640.00 - Maximum $156,400.00, plus incentive opportunity: The range shown represents a typical pay range or starting pay for individuals who are hired in the role to perform in the United States. Other elements may be used to determine actual pay such as the candidate’s job experience, specific skills, and comparison to internal incumbents currently in role. Typically, actual pay will be positioned within the established range, rather than at its minimum or maximum. This information is provided to applicants in accordance with states and local laws.

Application Deadline: This will be posted for a minimum of 5 business days.

Company benefits:  Comprehensive medical, dental, vision, prescription drug coverage, company provided basic life, accidental death & dismemberment, short-term and long-term disability insurance, tuition reimbursement, student loan assistance, a generous 401(k) match, flexible time off, paid holidays, and paid leave programs as well as other company provided benefits.

Come discover more about Otsuka and our benefit offerings;