Procurement and Financial Manager

Description

Position Type: Full-time, Exempt

Work Location: Naval Base Ventura County, Point Mugu, CA

Systems Application & Technologies, Inc. (SA-TECH) is a progressive and well-established Department of Defense (DoD) contractor specializing in Range operations and maintenance (O&M); weapons testing; facilities management; aerial, ground and seaborne targets O&M; technical, logistics and other engineering support; systems integration; electronics and communications maintenance services; and a growing cybersecurity business. We are highly focused and, among other efforts, currently operate a dozen active test and/or training ranges for the Army, Air Force and Navy. Our 35-year heritage is founded on supporting complex and diverse DoD programs and we’ve developed a standout reputation for providing the highest quality services, superior workmanship and cost-effective results while achieving complete customer satisfaction.

At Naval Base Ventura County, CA, SA-TECH operates and performs operational and intermediate level maintenance for aerial and seaborne assets in support of the Naval Air Warfare Center Weapons Division’s (NAWCWD’s) Targets and Marine Operations Division, including air and sea vehicles and vessels used for manned and unmanned training and test events.

We are currently seeking to hire a qualified Procurement and Financial Manager at Naval Base Ventura County, Point Mugu, CA to provide financial, procurement, and administrative support to the Business/Contracts Manager. Experience in maintaining financial records, drafting and updating spreadsheets, obtaining price competition, establishing price fairness, performing cost analysis and writing sole source justifications, is required. You MUST be proficient with Excel. In addition, you'll provide logistics support to the Program Manager by in-depth tracking of all Contract consumables. Requires monthly status updates. Collateral duties will include all office functions as required and directed by a Supervisor.

Specific duties include (other duties may be added):

• Perform cost analysis, writing sole source justifications; obtain price competition and accurate tracking of all costs/expenditures via database and spreadsheets.
• Respond to customer requests for data, run various financial reports, prepare cost estimates, and manage internal database of all procurements.  Assist in reconciling bi-weekly Invoice for submission to the Government.
• Assist with procurements, negotiate contract terms, finalize the purchase orders and receive invoices and submit for processing
• Perform routine and advanced administrative duties such as maintaining and organizing files, drafting & routing correspondence, preparing reports and documents, managing calendars, preparing and submitting expense reports, and other general staff duties to support site management and onsite personnel. May serve as initial point of contact, answering phones and greeting visitors.
• Respond to customer requests for data, run various financial reports, prepare cost estimates, and manage internal database of all procurements.  Assist in reconciling bi-weekly Invoice for submission to the Government
• Provide guidance to employees regarding time and project accounting to ensure timely and accurate timecard and contract project accounting for weekly reports and bi-weekly payroll processing. Ensure employee project accounting conforms to both company and customer directives for accurate billing to active and funded project charge lines.
• Collect, analyze, validate, and deliver weekly project charging data to the customer. Maintain accurate records and provide cost accounting data to program management as requested.
• Organize and maintain files and databases in a confidential manner. Liaise with corporate administrative & human resources, program management, and government administrative personnel as needed to maintain personnel contact lists, update contract and site rosters, provide personnel security information, and ensure effective flow of communication between company and customers as needed.
• Maintain site office supplies, including first aid station employee break area materials, and order supplies via company or contract purchase order processes as applicable. Maintain and update employee records, including training, qualification, and certification records. Take phone calls and redirect calls or messages to the appropriate person.
• Coordinate staff training and/or travel arrangements, including submission of contract purchase orders for travel and/or training when required by contract. Collect employee receipts and review, process, and submit expense reports for reimbursement.
• Support new employee c