Equal Opportunity and Nondiscrimination Statement                                    

In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law. The College also prohibits the harassment of any employee on any of these bases.

Location:

Claremont, CA

Job Posting Title:

Associate Registrar, Director of Advising

Job Details and Requirement:

BASIC FUNCTION:

The Associate Registrar, Director of Advising (Associate Registrar) provides leadership to staff and ensures the development and implementation of policies and procedures related to degree progress, transfer credit, class standing changes, degree conferral, and commencement. The Associate Registrar represents the Registrar as directed and provides a high quality of customer service and is the primary responsible for monitoring and communicating degree progress, degree audit programming and maintenance in the college's student information system, and transfer credit evaluation. The Associate Registrar provides oversight and maintenance of all aspects of degree progress audits by creating each semester's commencement candidate list, accurately interpreting academic policies, procedures, and requirements, and representing the Office of the Registrar on College and Consortium committees, as needed. The Associate Registrar supports staff, faculty and students on matters related to degree requirements, transfer credit, academic standing, class standing, and petitions for exceptions to college policy. The Associate Registrar is responsible for the application of technologies that support degree progress and transfer credit evaluation; research and development of new systems and technologies; report writing, proofing and auditing of records, and supports Claremont McKenna and the Office of the Registrar strategic plan.

As a member of the Office of the Registrar's leadership team, takes appropriate actions to support a diverse workforce and participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

ESSENTIAL FUNCTIONS:

Reporting to the Registrar and Assistant Vice President for Academic Affairs, the Associate Registrar, Director of Advising works independently and collaboratively to perform the following essential duties and responsibilities:

• Provide clear direction and oversight of activities relating to degree progress and advising to develop and achieve annual goals, including planning and staff development. Maintain an efficient, collegial, and proactive work environment within the Office of the Registrar and collaborating departments.
• Provide oversight to degree audit programming and maintenance and student progress toward degree.
  • Program, manage, and maintain all major and minor degree requirements in the student information system.
  • Coordinate degree audit substitutions and waivers with support from the Assistant Registrar and Records and Registration Coordinator.
  • Collaborate with the Sr. Associate Registrar and academic departments to implement new programs or curriculum changes, and update degree requirements in the student information system’s degree audit module accordingly.
  • Interpret and clarify academic policies and standards and inform students and advisors of academic and administrative requirements for graduation.
  • Resolve problems that might delay or impede graduation, within the boundaries of established policies and standards.
• Provide oversight for academic records management and application of academic policies.
  • Supervise the transfer credit evaluation process. Research and evaluate incoming transcripts and other academic records for equivalency and transfer credit using independent judgment and the application of complex and specialized academic rules and regulations. Analyze course descriptions and syllabi for content, level, unit value and grading system using online curriculum resources, college catalogs, class schedules, and other