Human Resources Administrative Specialist

Description

Legacy Mutual Mortgage is an outstanding full service residential mortgage lender originating, underwriting and closing conventional, jumbo, FHA, VA and USDA mortgage loans. In business since 2005, we are dedicated to meeting the home loan needs of individual homebuyers while working with our real estate partners in Texas. Our team members are the key to Legacy’s success, and we are looking for highly motivated, qualified individuals to join our talented team. 

Essential Functions Include:

• Responsible for FMLA administration to include meeting Department of Labor regulatory deadlines. Coordinates the FMLA conversation and communication with team members and management and ensures follow-up on any outstanding items.
• Responsible for completing and submitting Short-Term and Long-Term Disability claim forms for employees. 
• Assists with recruiting, onboarding and offboarding of employees including application tracking, background checks, orientation, benefits enrollment, and termination paperwork. 
• Reviews and audits pay increase memos from Payroll for Management.
• Performs customer service functions by answering employee requests and questions by phone, in person or by e-mail. 
• Initial contact for questions related to medical, dental, vision, short-term disability, long-term disability, life and accidental death and dismemberment insurance, health savings account, flexible spending account, dependent care benefit account, and health reimbursement arrangement.
• Assists the Project Lead for Open Enrollment. To include, but not limited to, set up for any new plan(s), provider(s) and/or rate changes, benefit guide review, carrier connections set up, testing prior to launch, audit enrollments after OE closes, and Census file.
• Responsible for management HR related administration. 
• Processes benefit changes for qualifying events throughout the year and ensures required forms and supporting documentation is collected.
• Conducts first of the year payroll audit for changes in benefit premiums. 
• Prepares reports and spreadsheets for HR audits and legal compliance. 
• Reconciles health billing monthly with carriers, benefits broker, and accounts payable.  
• Conducts semi-annual review of I-9 binders to ensure compliance.
• Helps to maintain employee files both on paper and electronically. 
• Requests and orders employment posters for current and new sites.
• Ensures responses to verification of employment requests. 
• Assists with employee events and coordinates HR specific training and recognition. 
• Assists the HR Business Partner in recruiting function.

Requirements

Desired Skills and Experience Include:

• High School diploma or GED with some college work completed. 2 years of related work experience may be considered in lieu of complete college work. 
• Minimum 2 years of Human Resources experience. 
• Must have experience and be proficient with computer programs such as Microsoft Excel, Microsoft PowerPoint, Microsoft Word, and data processing software. 
• Must have excellent written and verbal communication, interpersonal skills, and the ability to perform in a high-volume environment. 
• Must have demonstrated ability to multi-task and meet/exceed set deadlines. 
• Must demonstrate ability to build rapport/relationships in person and over the phone. 
• Must have a positive attitude. 
• Must be dependable, self-motived and require minimal supervision. 
• Human Resources background is preferred. 

We offer competitive and outstanding benefits for our full-time employees that include the following: paid medical premiums for employees, Dental, Vision, Short and Long Term Disability, Life, AD&D, 401(k) with Company match and paid time off.

Currently Legacy Mutual Mortgage does not provide sponsorship for new hires. 

Only qualified candidates will be contacted. No telephone calls please. For more information about our Company, please visit our website at www.legacymutual.com. 

Only those candidates who meet the minimum requirements need apply. 

Legacy Mutual Mortgage is an Equal Opportunity/Affirmative Action Employer.

Minorities/Females/Disabled/Veterans

We have been fortunate to be named a San Antonio Business Journal “Best Places to Work” award winner NUMEROUS times, consecutively, over the past decade; along with several other local publications in areas outside of San Antonio naming our branches as a Best Place To Work in their respective city.