Administrative Assistant 4

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: No

CLEARANCE TYPE: None

TRAVEL: Yes, 10% of the Time

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

What You’ll Get to Do:

As a selected candidate, you will support program managers and collaborate with the staff working on programs in a variety of capacities including arranging meetings, setting up and maintaining files, arranging and setting up food orders, supporting office moves and associated equipment orders, arranging travel for personnel, processing associated expense reports and supporting special program and campus events.

We are seeking independent thinkers with a track record of excelling in a fast-paced, multi-faceted, and collaborative team-based environment. This position requires excellent communication skills, an ability to organize and prioritize tasks independently, strong time management skills and strong office management and interpersonal skills. The selected candidate should have the ability to act with discretion and good judgment when handling or disseminating sensitive, confidential, or proprietary information. This position will report to the Director of Engineering and provide support throughout the leaders in the Director’s organization as required.

This position will be based in Huntsville, Alabama.

Primary Responsibilities:

• Arrange meetings and teleconferences

• Maintain and synchronize calendars

• Arrange travel and prepare associated expense reports

• Coordinate onboarding of new personnel

• Answer questions and solve problems related to office operations and established policies and procedures

• Coordinate office workspace planning, ordering office equipment with the facilities and IT organizations

• Interface with other organization leaders

• Support coordination and integration of meeting materials

• Support and collaborate with other Administrative Assistants as needed

• Support special event planning and catering, such as meal planning, ordering food from caterers, delivering food, cleaning up, and expensing

Basic Qualifications:

• High School Diploma/GED plus 6 years of additional education and/or experience

• Proficiency in Microsoft Office Suite including Word, PowerPoint, Outlook, Excel

• Proficiency in editing written material for correct spelling and grammar

• Experienced with organizing/maintaining/deconflicting schedules, calendars, meetings, and travel arrangements

• Prior experience working as an Administrative Assistant or performing equivalent responsibilities

Preferred Qualifications:

• An active U.S. Government DoD Secret security clearance at time of application, current and within scope.

• Previous experience working in the Aerospace & Defense industry is highly preferred.

• Bachelor’s degree

• Experience in Concur/ITRIP, I-Buy, NG My IT, SAP

Primary Level Salary Range: $63,500.00 - $105,900.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for