Accounting Specialist

Title:                                     Accounting Specialist

 Standard Hours:                40

 Primary Location:            San Antonio

 Reports To:                         VP Accounting

 Job Details

 The Accounting Specialist will assume direct responsibility for the day-to-day administrative accounting tasks associated with the operation of Credit Union Student Choice. The Accounting Specialist will work directly with the Senior Management Staff to ensure all proper record keeping, reporting, and ongoing accounting administrative support.

Primary Responsibilities:

Accounts Payable

• Process vendor invoices. This includes timely processing of all invoices, ensuring proper management approval, and accurate general ledger expense and budget codes are assigned. A cursory review of critical vendor invoices should be performed for reasonableness.

Client Billing

• Prepare monthly client billing and monthly accruals.
• Update the Access Billing Database with all monthly relevant data.
• Manage account receivables. This includes research of non-applied ACH payments and regular review of delinquent invoices. This also includes client outreach regarding delinquent invoices.
• Collect and maintain updated client accounting documents as needed. (Contact information, W9’s, ACH forms, sales tax data).
• Update the CRM with client account/contract information as needed.

Cash Management

• Post receipts and payments on all cash accounts to the accounting system daily.

Employee  

• Prepare monthly reimbursement worksheet for cell phone/internet/tuition reimbursements.
• Process approved employee reimbursement expense reports via Concur.        This includes a cursory review of expenses for reasonableness and accurate budget codes.
• Provide Concur training for all new employees and on-going training as needed.

Misc.

• Assist with the preparation of the annual budget.
• Assist the Business Development Team with accurate contract codes.
• Other duties as requested.

Requirements:

• 2-year college degree with emphasis on Accounting; experience will be considered in lieu of education.
• 2 years of accounting experience preferably in a financial institution.
• Knowledge of Sage Intacct accounting software a plus
• Advanced knowledge of Excel.
• Familiarity with Word, PowerPoint, Outlook
• Experience working both independently and, in a team-oriented, collaborative environment.
• Ability to conform to shifting priorities, demands and timelines.
• Flexibility to handle project adjustments and alterations promptly and efficiently.
• Ability to read communication styles of team members and clients who come from a variety of disciplines.
• Ability to elicit cooperation from a wide variety of sources, including management and clients.
• Strong written and oral communication skills.
• Meticulous organizational skills.
• Must be able to learn, understand, and apply new technologies.
• Ability to effectively prioritize and execute tasks.

Work Conditions:

• Sitting for extended periods of time.
• Dexterity of hands and fingers to operate a computer keyboard, mouse, and other devices.
• Physically able to participate in training sessions, presentations and meetings.
• Some travel is required for the purpose of meeting with management, employees, and occasional credit union client meetings.

EEO/AA