ABOUT ALLIANCE COLLEGE-READY PUBLIC SCHOOLS

Alliance College-Ready Public Schools is one of the largest and most successful nonprofit public charter school networks in the nation, operating 26 high-performing, middle and high schools that educate nearly 13,000 scholars who make up the heart of Los Angeles’ Latinx, Black, and recent immigrant communities. Alliance schools have been recognized as among the best in the nation by U.S. News & World Report, Newsweek, the U.S. Department of Education, and the California Department of Education. Since opening our first school in 2004, 95% of Alliance scholars have graduated from high school. We strive to uplift our scholars and their communities by fostering unparalleled educational opportunities that encourage scholarly thought, resilient learning, powerful communication, mind-body wellness, and community advocacy. To learn more, visit www.LAalliance.org.

ROLE SUMMARY

 Reporting to the Director, Payroll, the Manager, Payroll implements key payroll functions for Alliance’s schools and the Home Office. The Payroll Manager is responsible for day-to-day operations, full-cycle payroll processing, maintaining accurate payroll records, pension reporting and inquiries, special projects, running monthly reports and audits for both home office and school payroll processing, and calculating and maintaining payroll records. This is a rewarding and critical back-office role that ensures the smooth operation of our 26 schools and Home Office. This is an ideal opportunity for a high level attention to detail, critical thinking, thorough, collaborative and customer service-oriented professional to support a mission-driven network of schools.

ESSENTIAL RESPONSIBILITIES

• Act as a first point-of-contact for school managers, principals, and Home Office staff regarding day-to-day payroll processing operations. 

• Responsible for full-cycle payroll processing from start to finish, including but not limited to:

  • Prepare, process, and review payroll task reports for accuracy, completeness, and compliance;

  • Ensure accurate and timely processing of payroll changes, adjustments, and terminations;

  • Review payroll registers to verify wages and deductions are correct for every employee’s paycheck per pay period;

  • Send Accounting liability and month-end reports; 

• Ensure wire transfer and manual payroll check requests are issued and calculated correctly.

• Establish and maintain all payroll records including payroll reports, check vouchers, quarterly and annual reports, and tax returns. Archive and safeguard all payroll-related files by each fiscal year.  

• Collaborate cross-functionally to address and resolve payroll discrepancies and develop effective strategies.

• Support and develop the Associate with ticket management, efficient payroll processing, and relationship-building with school and Home Office staff. 

• Oversee ticket management system (Freshdesk) by reviewing, researching, and resolving escalated tickets in an accurate and timely manner. Collaborate with School and Home Office teams for resolutions. 

• Review and submit monthly CalSTRS and CalPERS reports by the specified due dates. Stay up to date with STRS and PERS compliance. Conduct STRS and PERS research and submit corrections as needed. 

• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.

• Perform special projects and other duties, such audit requests and pension inquiries, as requested by the Director, Payroll; Vice President, Fiscal Strategy; and Chief Financial Officer.

THE IDEAL CANDIDATES WILL HAVE

• Commitment to Alliance’s core beliefs and educational philosophy

• Possess a strong characteristic for attention to detail, accuracy, and organization

• Strong organizational skills

• Solutions-oriented team player

• Problem-solver who can organize and prioritize work demands in order to meet critical deadlines

• Experience with the following: 

  • Workday

  • ADP SmartCompliance