Seasonal Program Officer (Youth Exchange)

Reports to: Senior Program Officer, Youth Exchange

Salary Range: $54,384 - $60,000

Terms of Employment: seasonal, exempt

Anticipated Start Date: June 3, 2025

Apply by: May 20th or until position filled

Location: Washington, D.C., or Brattleboro, VT

Remote Eligible: Remote OR Hybrid

World Learning seeks a Seasonal Program Officer to play vital role on the Youth Exchange Programs Team in the acquisition, management, design, and implementation of programs for students and adult mentors. These exchanges are based in the United States, or select countries abroad, and focus on civic education, community service, and youth leadership development with students from around the world. The position entails involvement in grant oversight and management, programming, and on-the-ground and virtual participant interaction. This position will support programs within World Learning's Youth Exchange Unit's Middle East and North Africa portfolio.

ABOUT GLOBAL PROGRAMS

This position will be a part of the Global Programs unit of World Learning which designs, implements, monitors and evaluates global development and exchange programs. We work with various donors, including the U.S. Department of State and the U.S. Agency for International Development, to achieve immediate impact and sustainable outcomes. Consistent with our organization's status as both a global nonprofit and an accredited institution of higher education, we prioritize experiential programs that are grounded in theory, proven in practice, and lift up diverse voices.

Responsibilities

Grants Management

• Day-to-day program management and support in overseeing aspects of short-term youth leadership program grants annually for students and adult mentors.
• Ensure that U.S. Department of State and other funder guidelines are followed, and deliverables are met.
• Support the design and development of grant proposals, in response to new funding opportunities, as well as renewals and non-competitive continuations (NCCs).
• Lead and maintain communication with U.S. Embassy and/or ECA officials as necessary and with close monitoring by supervisor.
• Support in, or manage, the creation and development of reports for funders and program partners.

People Management and Supervision

• Hire and manage in-country staff and/or contractors, as well as Embassy partner management (separate from funder management) as assigned.
• Serve on Partner Selection Committee (managed by Budgets & Contracts Officer) to support the selection of host university and institution partners.
• Manage programmatic relationship with World Learning's partner organizations that implement the host community segments of the exchanges. Key components include program design and review, host family selection and placements, and debriefing and evaluation of exchange segment with stakeholders.
• Work collaboratively on a team including Director, Senior Program Officers, Program Coordinators, Operations and Admissions staff, Global Staff, Interns, and Leaders.
• Provide supervision of participants during their U.S. and virtual exchange components.
• Monitor participant follow-on project implementation, in collaboration with Global Staff where applicable.
• Manage and onboard seasonal Leaders to support exchange implementation.

Budgeting and Financial

• Conduct budget oversight for programs, through regularly updated budget trackers, with support from Senior Program Officers and Director, and in coordination with Finance Officer.
• Work closely with Senior Program Officers and Director to creatively manage budget line-item overages, while maintaining close tracking and documentation.
• Responsible for personal program advances and advance reconciliations, in addition to program ASPE claims.
• Responsible for WL credit card monthly reconciliation.
• Ensure timely submission and review of in-country staff timesheets, advances and reconciliations. Processing to be managed by Senior Program Coordinator, with Seasonal Program Officer backstopping.
• Provide program pertinent information to Opera