Office Coordinator, Office of College Access and Success (SY 23-24)

Company Description

Uncommon Schools is a nonprofit network of high-performing, public charter schools providing an outstanding K-12 education in historically under-resourced communities. We have proudly built schools that reflect our student population, with more than 60% of our teachers and staff across our network identifying as a person of color. Uncommon currently manages 53 schools serving more than 20,000 students in five cities: Boston, Camden, New York City, Newark, and Rochester. We are proud that Uncommon graduates persist in and graduate from college at five times the rate of their peers nationally. We achieve this by offering strong academic, co-curricular, and social-emotional learning that prepares students for success in college and beyond.

Uncommon Schools in Brooklyn currently manages twenty four schools serving students in grades K through 12. We believe in strong authentic relationships between teachers and students, supported by effective school systems and an engaging instructional model that enables students to flourish academically and personally. Our students in Brooklyn have an impressive 99% college acceptance rate.

Job Description

The College Access & Success Office Coordinator is responsible for excellent educational programming and support that achieves the Uncommon mission of preparing its students for success at competitive four-year colleges and universities. 

SPECIFIC RESPONSIBILITIES (including but not limited to)

• General Administrative Duties – Performs general administrative duties such as answering phones, ordering office supplies, and facilitating mailings and electronic submission of school documents to colleges. Additionally, serve as the Summer Operations Coordinator and assist with the day-to-day responsibilities of summer school.
• College Visit Coordination–Coordinates and schedules college admissions representative visits to Uncommon during the fall semester. Manages and tracks student requests to attend college visits. Assists with coordinating overnight and daytime college campus visits.
• Data Management – Manages the collection and input of student data including SAT scores, financial information, and college acceptances into excel, Airtable, Naviance and Overgrad.
• Financial Management –Manages expense reporting and reimbursement requests for members of the Office of College Access & Success via purchase order software.  Assists Alumni Support with gathering student materials and compiling reimbursement reports for the Alumni Book Scholarship.  
• Family Communication – Assists with the scheduling of seasonal parent meetings for College Counselors. Communicates regularly with students and parents via hard mailings, email blasts, phone blasts and direct phone calls.
• Special Event Planning – Works with office staff on the planning, implementation and execution of all special programs and events.  These events include, but are not limited to Career Day, Alumni Day, Alumni BBQ, College Signing Day, college road trips, college fairs, essay writing retreats, etc.
• Professional Development – Participates actively in all training and professional development sessions throughout the year
• Staff Relationships – Meets weekly with office staff to check in on departmental tasks and milestones. Reports to Director of College Guidance and Director of Alumni Support. Coordinates with the Operations staff regarding family paperwork and contact information.

SCHEDULE

• Be present and engaged Monday through Friday from 7:30 AM – 5:30 PM
• Work periodic evenings (school wide events such as report card conferences, parent education workshops, FAFSA/CSS Profile completion workshops, and local College Road Trips, etc.

Qualifications

• 2-3 years of office experience preferred, ideally with an education agency
• Excellent communication skills, both verbal and written
• Strong interpersonal skills with students, parents, colleagues and community members
• Basic finance skills and comfort learning new finance processes
• Strong organization skills and attention to detail
• Excellent computer skills, including Microsoft Word, Excel, Publisher, PowerPoint
• Maturity and ability to work independently
• Must enjoy contact with children and parents
• Ability to manage multiple tasks and meet tight deadlines
• Prior experience working in schools and/or urban communities preferred
• Spanish or Portuguese language skills a plus but not required
• Able to lift and move packages up to 30 lbs.
• Bachelor’s degree required

Additional Information

Our people are what makes us Uncommon.  We believe our compensation philosophy and benefits should reflect our values—equity, transparency, and clarity—to enhance our