Office Manager

Who We Are:

160over90 is an award-winning global marketing agency which forges stronger human connections and creates shared moments where people feel something real. With 800 thinkers, doers, and makers across every cultural corner of the world, the agency offers a full-service, channel-agnostic approach and a deep connection to the people, places, and properties that drive the conversation of tomorrow. 160over90 works with leading brands including AB InBev, Amazon, Coca-Cola, DP World, Macy’s, Marriott International, McDonald’s, Verizon and Visa. 160over90 is part of WME Group, a global representation business comprising the world’s leading talent, intellectual property and brands.

The Role and What You’ll Do: 

  

160over90 is currently seeking an Administrative Assistant / Office Manager who will be responsible for providing administrative support to the senior leadership team and help to run the day-to-day functions of the Atlanta Office.  The ideal candidate will exercise discretion and independent judgment, as well as the ability to interface and work with all senior level business leaders and their teams. The candidate will have good research skills and the ability to effectively manage scheduling of calls, meetings, and a high-volume workload. 

 

Office Manager Responsibilities: 

Administrative  

• Securing security access cards for all new hires & parking / replacement requests 

• Submitting visitor lists each week with security  

• New hire name plates 

• Getting mail, receiving packages, distribution of mail and packages 

• Monthly allocations to finance for non-160/90 employees that sit in our office  

• New hire office orientation 

• Cover main line office phone 

• Seating plan for new hires or desk move requests 

• POC for cleaning company in the office / coordinating additional cleaning  

Building Management 

• Building management liaison 

• Employee communication from Building 

• Submitting invoices for rent and parking 

• Submitting security and building maintenance requests 

• Coordinating HVAC maintenance and troubleshooting issues 

• Coordinating with appliance vendors to clean ice makers and water machines and general maintenance contracts. 

• Coordinating vendors for painting general maintenance not covered by the building 

• Coordinating with furniture vendors for replacement or new orders when needed 

 

Office Day to Day 

• Ordering office supplies, coffee, etc.  

• Running and emptying dishwashers 

• Refilling coffee, drinks and snacks in kitchens 

• Cleaning out desks where employees have left and shipping personal belongings back to employees that have left in conjunction with managers 

Culture Captain: 

• Support office activities around employee culture and celebration.  

• Represent Atlanta within 160/90 broader culture captain initiatives