Clerical Assistant I - Supervision Support

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The First Judicial District of Pennsylvania (“FJD”) is the Philadelphia County Court System and is composed of two courts:  the Court of Common Pleas and the Municipal Court.  The mission of the FJD is to adjudicate cases and provide services to the community within our jurisdiction while ensuring fair, timely, and accessible justice to the people of Philadelphia.  The FJD is part of the Unified Judicial System reporting into the Pennsylvania Supreme Court of Pennsylvania.

Job Description

Provides routine clerical support following established procedures.  Work is generally repetitive. This is entry level clerical work performed under the supervision of a clerical or administrative supervisor.  The work is routine in nature, easily learned and once learned, can be performed without close supervision.  Employees in this class may be required to do some data entry on an as needed basis.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Essential Functions

• Receives requests for court records from lawyers, court officials and the public.
• Sorts and files mail and/or legal documents in a pre-established filing system.
• Performs data entry functions to retrieve information from court computers.
• Uses standard office equipment to record, scan, store, retrieve, duplicate, or present information.
• Directs the public to appropriate departments based on simple inquiries.
• Ability to work in the Case Management System initiating cases.
• Ability to calculate credit for time served with use of a calculator.
• Receive and respond to inquiries regarding procedures of the department.
• Address court documents according to department protocols.

MARGINAL FUNCTIONS:

Maintains inventory of supplies and orders supplies.

Replenishes computer printer, copier, and fax machine paper.

Answer telephone and may greet the public.

ENVIRONMENTAL CONDITIONS:

Standard office conditions.

Direct contact with diverse court clientele.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Competencies, Knowledge, Skills and Abilities

• Skill in computer access and data entry on pre-established screens.
• Ability to add, subtract, multiply, and divide.
• Ability to meet deadlines.
• Ability to deal with people in a professional and efficient manner.
• Ability to speak and understand the English language and express job related information verbally and in writing to the general public.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Qualifications

1. High School Diploma or Equivalent.
2. Experience in an office environment with at least 2 years of customer service is preferred.
3. After meeting minimum standards, successful completion of a panel review and interview process.
4. Successful completion of criminal background check.
5. Ability to perform the essential functions of a position in this class.<