Corporate Receptionist

The Corporate Receptionist is responsible for the day-to-day office tasks and support other departments in administrative capacity.

Essential Position Functions

• Front Desk responsibilities: receive and direct calls properly; greet visitors and assures that visitors sign in and out of the visitor book and are in the building with an employee escort.
• Responsible to incoming/outgoing USPS mail, UPS and FedEx.
• Order, organize and track office supplies for the Corporate office, placing new orders as needed and receiving PO's through the system.
• Support and prepare travel arrangements for employees and guests, including transportation and lodging. Handle billing for hotel reservations and reconcile invoices with card transactions.
• Assist corporate office 'employees with meetings scheduling and various administrative tasks as needed.
• Generates reports and records to control daily office activities.
• Supports other departments as needed in administrative capacity.
• May be responsible for generating or processing sensitive and confidential data or documents.

Position Skills & Qualifications Desired

• Ability to communicate effectively throughout the organization in written and verbal form.
• Proficiency in MS Office, Outlook, Excel, Word, PowerPoint.
• Ability to prioritize work assignments and multi-task.
• Attention to detail with strong organizational skills.
• High level of discretion and confidentiality to deal with sensitive documents and records.
• Ability to be a productive team member in both formal and informal settings.
• Ability to achieve results in a dynamic environment.
• Bi-lingual English/Spanish preferred

Education & Experience

• 1 year (s) Reception and admin experience in a fast-paced office environment

Other Information:

The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed, as an exhaustive list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.