OFFICE COORDINATOR

​Agency: Guardianship and Advocacy Commission
Class Title: OFFICE COORDINATOR - 30025 
Skill Option: Keyboarding 
Bilingual Option: None 
Closing Date/Time: 04/04/2025
Salary: Anticipated Starting Salary $3,971 per month; Full Range $3,971-$5,243
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC014

 

 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number  45606 

 

 

Why Work for Illinois?

 

 

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
 

 

Benefits Statement

As a State of Illinois employee, you are entitled to a robust benefits package that includes:
•    Flexible work schedules in some program areas (flexible time and hybrid options)
•    Health, life, vision and dental insurance
•    12 weeks paid maternity/paternity leave
•    Pension Plan – vesting at 10 years for Tier II
•    Full 20-year retirement awards free health insurance during retirement
•    Deferred compensation and other pre-tax benefits programs
•    Paid state holidays 13-14 days annually
•    3 Paid Personal Business Days annually
•    12 Paid Sick Days annually (Sick days carry over from year to year)
•    10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
•    Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)
•    Employee Assistance Program and/or mental health resources
•    For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Essential Functions

• Under administrative direction, serves as staff assistant to the Chief Financial Officer and Fiduciary Manager.
• Logs checks in the appropriate receiving/outgoing logs and prepares checks for mailing.
• Monitors Fiscal email inbox and routes invoices for processing.
• Coordinates and monitors all fiscal and fiduciary reports.
• Assists the Chief Financial Officer and Fiduciary Manager in performing special assignments.
• Serves as back-up to the GAC's Travel Coordinator.
• Researches and responds to highly confidential and sensitive priority inquiries to the Chief Financial Officer.
• Performs other duties as required or assigned, which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.
• Requires ability to keyboard accurately at 30 words per minute.

Preferred Qualifications

• Two years of experience in demonstrative knowledge of office practices, procedures and programs.
• Two years of experience of establishing and maintaining cooperative working relationships.
• Two years of experience of handling fiscal or special projects.
• Two years of experience in a customer service role.
• Advanced proficiency using Excel or similar spreadsheet sof