TA/HR Coordinator

At CooperVision, a division of CooperCompanies, we’re driven by a unifying purpose to help people to experience life’s beautiful moments. We are connected through our shared values - dedicated, innovative, friendly, partners, and do the right thing. As a leading global manufacturer of contact lenses, we are committed to helping improve the way people see each day. Through our diverse lens portfolio, we tackle the toughest vision challenges – including astigmatism, presbyopia, and childhood myopia. We offer the most complete collection of spherical, toric, and multifocal products available, enabling us to fit 99% of all contact wearers. Learn more at www.coopervision.com

Job Summary:

The role serves as a key operational and systems support partner within Talent Acquisition and Human Resources, ensuring seamless execution of recruitment & HR processes and optimal use of technology platforms. This position acts as a subject matter expert in TA and HR processes and systems, facilitates communication between stakeholders, and enhances the candidate/employee experience. The role also contributes to process improvement initiatives, supports compliance and documentation standards, and coordinates logistics for candidate interviews and agency partnerships. With a strong focus on efficiency, collaboration, and continuous improvement, this position plays a critical role in enabling a high-performing Talent Acquisition & HR team.

Applicant Tracking System (ATS) Support

• Create and manage requisitions, ensuring completeness and proper documentation.
• Monitor requisition approvals and escalate delays as needed.

Talent Acquisition Operations & Coordination

• Support recruiting activities including scheduling interviews, coordinating candidate travel (when needed), and processing expense reimbursements.
• Conduct reference checks (when needed) and document results in the ATS.
• Track offer letter acceptances and ensure smooth handoff to HR Coordinators.
• Greet candidates and provide interview materials upon arrival.
• Optimize the candidate experience throughout the recruitment lifecycle.
• Post job openings internally and externally in alignment with guidelines.
• Coordinate agency intake meetings and maintain agency records (contacts, contracts, etc.).

HR Support 

• Responsible for the day-to-day transactional HR activities include posting jobs, on-boarding new employees (Journey/payroll process), I-9 process, employee referral, terminations, role/data changes and data governance.
• Supports HR programs including employment processing, open enrollment, etc. 
• Advises supervisors, managers, and employees on consistent application of established policies and practices. Communicates policy changes, collects acknowledgements, and provides clarification as needed. 
• Under supervision of HR Manager, coordinates and oversees global intern program.
• Administer compliance training for US.
• Maintains and organizes office operations and procedures such as fully utilizing, Sharepoint (or related systems), filing systems and other technologic solutions.
• Completes special projects and other duties as required.
• Assist with HR departmental projects or initiatives as needed.

Stakeholder Communication & Coordination

• Facilitate information flow between Talent Acquisition, Hiring Managers, and HR Business Partners.
• Schedule intake meetings with recruiters, hiring managers, and business partners.
• Circulate internal communications about new job openings.
• Provide information to external agencies within established guidelines.

Process Improvement & Documentation

• Actively participate in continuous improvement initiatives and special projects.
• Collaborate on the development and maintenance of Standard Operating Procedures.
• Lead third-party agency productivity reviews, including compliance, reporting, and analysis.
• Analyze applicant source reports and recommend alternative sourcing strategies.

Work Environment

• The role is required to be full-time on-site wo