Talent Project Specialist

The Talent Project Specialist, reporting to the Vice President of Talent Development, plays a pivotal role in driving the department's success. This Charlotte, NC based hybrid position calls for a proactive, detail-oriented, and innovative professional who excels in managing talent-focused projects. Key responsibilities include streamlining daily operations, analyzing, and synthesizing data to inform strategic decisions, fostering clear and impactful communication with leaders across all levels, and efficiently handling administrative tasks. This is an exciting opportunity for a resourceful individual eager to contribute to shaping organizational growth and development.

 

Benefits:

Depending on experience, Securitas will offer a salary of $75,000-$80,000, in addition to a full benefits package that includes:

 

• Medical, dental, vision, and life insurance
• 10 accrued vacation days, 4 floating holidays, and 6 sick days
• 401(k)

 

SPECIFIC DUTIES

Program Management:

• Organize and facilitate all aspects of training experiences that impact the organization’s strategic goals, including logistical arrangements, catering services, and room setup.
• Analyze complex operational challenges and develop solutions to improve processes, policies or workflows. 
• Make independent decisions regarding resource allocation, project prioritization and risk management within assigned scope. 
• Develop project timelines, allocate resources and ensure milestones are met. 
• Prepare, analyze and manage program budgets. 
• Manage vendors, suppliers or service providers to achieve the best outcomes for the organization. 
• Provide administrative support to trainers and ensure seamless communication with participants before, during, and after training sessions.

 

Project Management:

• Support the planning, tracking, and successful completion of all Talent Development projects in collaboration with the project manager.
• Utilize Smartsheet to manage project workflows, timelines, and deliverables.

 

Analysis and Reporting:

• Develop, update, and maintain dashboards to monitor and report on program key performance indicators (KPIs).
• Deliver insightful data analysis to inform departmental decision-making.

 

Administrative Support:

• Create, evaluate and implement standard operating procedures to enhance efficiency and compliance. 
• Support change management initiatives.
• Manage weekly and monthly accounting tasks, including cost transfers, invoice processing, and other financial needs.
• Procure and maintain office and departmental supplies.
• Oversee and maintain the department calendar to ensure effective scheduling and coordination.
• Handle department mailings and other correspondence efficiently.

 

Education/Experience:

• Bachelor’s degree (B.A.) in Human Resources, Business Administration and/or 5+ years relevant experience. 
• Proficiency in project management software, SharePoint, Microsoft Excel and Smartsheet required. 
• Work experience in Human Resources and/or Learning and Development Department required. 

 

Competencies (Demonstrated through experience, training, and/or testing):

1. Integrity: Guided by a strong moral compass, consistently makes ethical decisions that align with organizational values.
2. Quality/Compliance: Maintains excellence in work processes and outcomes, ensuring adherence to policies, standards, and regulatory requirements.
3. Communication: Effectively conveys ideas verbally and in writing, adapts to diverse audiences, and demonstrates a balance between active listening and clear expression.
4. Initiative: Proactively takes ownership of tasks, anticipates needs, and independently solves problems without prompting.
5. Efficiency: Demonstrates strong time management skills, meets deadlines, remains cost-conscious, and explores innovative approaches to improve processes.