Office Manager (Part - Time)

Company Description

About Avery Dennison Corporation:
Avery Dennison Corporation (NYSE: AVY) is a global materials science company specializing in the design and manufacture of a wide variety of labeling and functional materials. The company’s products, which are used in nearly every major industry, include pressure-sensitive materials for labels and graphic applications; tapes and other bonding solutions for industrial, medical, and retail applications; tags, labels and embellishments for apparel; and radio frequency identification (RFID) solutions serving retail apparel and other markets. Headquartered in Glendale, California, the company employs approximately 36,000 employees in more than 50 countries. Reported sales in 2022 were $9.0 billion. Learn more at www.averydennison.com.

Job Description

We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. The majority of your time will be spent supporting teams based in Dallas, TX, as well as supporting office administrative needs and the orchestration of meetings and events in the office. 

Responsibilities 

Your responsibilities will include:

• Supply cabinet full, pantry full, pre-order snacks, fruit, and drinks for upcoming meeting weeks and book with corporate credit card
• If there’s a large meeting in Dallas, show up every day and stay late if leadership or meeting is late
• Come in at least 2-3 days/ week
• Order food for Dallas meetings, set up and clean up food for meetings
• Order supplies for shipping, printing, and office supplies and restock 
• Coordinate office ordering and organization, plan all logistics for large meetings and visitor events and greet/host as needed
• Proactively reviewing stock so we never run out of key supplies/ materials
• Maintenance of the kitchen - support with trash, dishwashers, water machine
• Make recommendations for the space as you see needs for the team - identify what’s not working
• Keeping a pulse on what’s going on
• Be aware of upcoming meetings and share hotel recommendations as needed
• Manage mail system 
• Badge support
• Support with shipping
• Assist with visitor events and greet/host visitors
• Answer ad hoc questions for local team - monitor office question survey
• Escalate issues if you can’t answer them and help to find resolution
• Attend all office-related meetings 
• Understand how all meeting rooms work to assist with large meetings as needed

Qualifications

WHAT WE WILL BE LOOKING FOR IN YOU:

Education:

Diploma holder or above

Desired Skills & Experience:

The candidate should have strong attention to detail, ability to multi-task in a fast-paced environment, and be proactive and decisive with an intuition to prioritize workflow. Strong communication skills, team work ethic and time management skills are necessary for success.

• Possess ability to work individually, as well as ability to collaborate in a group environment 
• Excellent research, organizational and project coordination skills
• Excellent time-management skills, ability to prioritize and juggle multiple priorities
• Excellent written and verbal communication; correct spelling and grammar is necessary
• Strong interpersonal skills, good common sense, and the ability to perform tasks with initiative and follow-through
• High proficiency in Google platform (Mail, Sheets, Slides, Calendar, Chrome, etc.) and Microsoft office suite
• Strong attention to detail, time-management skills and ability to perform tasks with initiative and follow-through
• Natural affinity for serving others and bias towards action and excellence
• Flexibility to perform ad hoc/urgent task after hours (if required)

Additional Information

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or other protected status. EEOE/M/F/Vet/Disabled. All your information will be kept confidential according to EEO guidelines.