Senior Administrative Associate, Department of Mechanical Engineering

Job Posting Title:

Senior Administrative Associate, Department of Mechanical Engineering

----

Hiring Department:

Walker Department of Mechanical Engineering

----

Position Open To:

All Applicants

----

Weekly Scheduled Hours:

40

----

FLSA Status:

Non-Exempt

----

Earliest Start Date:

Immediately

----

Position Duration:

Expected to Continue

----

Location:

UT MAIN CAMPUS

----

Job Details:

General Notes

As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.

Position Purpose

Responsible for providing administrative support for Dr. Arumugam Manthiram in the Walker Department of Mechanical Engineering for a variety of functions, including managing Dr. Manthiram’s research group’s procard purchasing and accounts by way of checking and verifying transactions and keeping track of monthly statements of the research group’s accounts.

Responsibilities

• Serve as the primary contact for Dr. Manthiram regarding grants/contracts process, including application preparation, budget preparation/revision, proposal formatting, and editorial remarks on proposals. Serve as Office of Sponsored Projects (OSP) liaison regarding grants/budgets. Distribute information to Dr. Manthiram regarding new grant opportunities, calls for proposals, changes in contracts and grants policies for federal agencies, national organizations, and national foundations.

• Process purchasing/vouchering/IDT actions and related troubleshooting on departmental/research grant accounts. Monitor/maintain gas cylinder rentals, keep inventory of laboratory equipment, make or assist with travel reservations and reimbursements, manage and maintain research grant accounts, check and verify transactions in research grant accounts, and keep track of monthly statements of research grant accounts. Maintain databases. Work with departments to process research staff and student appointments.

• Pick up/sort faculty mail. Coordinate or schedule committee or group meetings. Prepare memoranda, prepare/proofread out-going correspondences. Check reports or manuscripts for accuracy and prepare or proofread presentations and PowerPoint slides. Prepare or edit faculty annual reports and vita.

• Manage and update faculty web page.

• Liaison to other staff of the department as needed. Coordinate work with other campus departments or centers as needed.

• Other related functions as assigned.

Required Qualifications

• Bachelor's degree and three years of relevant administrative experience or high school graduation or GED equivalent with seven years of administrative or clerical experience.

• Excellent communication skills, both written and oral.

• Excellent interpersonal skills and professional demeanor.

• Demonstrated ability to pay attention to detail and follow through.

• Demonstrated ability to work successfully under pressure of deadlines.

• Demonstrated ability with Microsoft Office (Word, Excel, PowerPoint).

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience with maintaining research grant accounts.

• Experience in the preparation and processing of research grant and/or contract proposals. Demonstrated ability with web-