Administrative Assistant

Overview

At Credence, we support our clients’ mission-critical needs, powered by technology. We provide cutting-edge solutions, including AI/ML, enterprise modernization, and advanced intelligence capabilities, to the largest defense and health federal organizations. Through partnership and trust, we increase mission success for war-fighters and secure our nation for a better future.

 

We are privately held, are repeatedly recognized as a top place to work, and have been on the Inc. 5000 Fastest Growing Private Companies list for the last 12 years. We practice servant leadership and believe that by focusing on the success of our clients, team members, and partners, we all achieve greater success.

 

Credence Management Solutions, LLC (Credence) is hiring an Administrative Assistant who will be primarly responsible for supporting  AFLCMC/OZT (PLM) at WPAFB, OH. 

Responsibilities include, but are not limited to the duties listed below

• Process non-disclosure agreements for all personnel prior to accessing competition-sensitive or proprietary data, information, or documents; assist in planning, organizing, assisting in the full spectrum of actions required to conduct day to day business, but not limited to, planning executive calendars and scheduling meetings; assist in performing a wide range of program management activities to include, but not limited to: working with functional managers, outside agencies, contractor personnel, and the customer concerning preparation of technical material, management presentations and other material in support of meetings, minutes, agendas, and compilation of briefings; gathering a variety of program information; assisting in pre-acquisition and acquisition strategy planning and implementation; assisting in the development of executive documentation; assisting in the development of milestone planning, tracking, scheduling, briefing preparation, staff coordination and decision documentation preparation; implementing documentation reviews.
• Support staff leadership, supporting teams and other office personnel by maintaining MS Outlook calendars and schedules of leadership personnel within the organization to maintain accuracy and facilitate office operations.
• Advise and assist with the generation and implementation of procedures for typing, filing, copying, paper shredding, destruction of sensitive data, and control of documentation, correspondence and action items. Review documents for accuracy of data, procedure compliance and error-free documentation.
• Assist in the use of computer applications (Microsoft office software suite) to produce databases, spreadsheets, graphics and other specialized products and facilitate the use of standardized automated forms such as organizational charts; Pyramid Alert/Recall and Shelter-In-Place rosters; travel orders; Officer Performance Reports (OPRs) and Enlisted Performance Reports (EPRs), civilian and military awards, materials procurement, maintenance and disposition, as well as other periodic or ad hoc reports.
• Answer telephone calls and convey messages for organization staffs.
• Provide support to the Video Teleconferencing (VTC) manager, assist with VTC bridge scheduling and VTC connectivity and interface with VTC maintenance contractor. Plan and coordinate meetings to include video teleconferencing and room set-up (ensuring sufficient seating, name placards, etc.) Provide support for internal and external briefings and reports by providing expert knowledge and capability in the use of personal computers and operating systems to produce slides, view-graphs, briefing charts and other graphics using appropriate software applications and SharePoint. Shall assist in improving internal management processes by proposing and/or implementing improvements to visual, computer-based communications used by the organization to manage its critical processes.
• Assist with monitoring, opening, and closing conference rooms. Assist with coordination and set-up of the organization Acquisition Resource Boards (ARBs), Director’s Calls, and Operations Calls.
• Monitor office supplies and assist the organization focal point with tracking office supplies and ensuring adequate levels of consumable items needed for presentation/graphics.
• Divisional focal points with semi-annual self- inspections processes. Assist the Self-Inspection Program (SIP) administrator of the MICT. Duties include, but are not limited to assigning checklist permissions, loading checklists in MICT, assisting checklist POCs with resolving administrative issues within the toolset, distributing SIP information to checklist POCs and managers, and assisting in developing and maintaining of a tracking system for deficiency identification, corrective actions, and closeout.
• Maintain and distribute emergency management procedures. Update the Enterprise Informatio