Front Office Representative

Company Description

About Us

At Sonar Spark, we specialize in crafting innovative marketing strategies that connect brands with their audiences through clear, data-driven insights and creative storytelling. Our mission is to help businesses grow by aligning their vision with market opportunities, delivering measurable results across industries. Located in the heart of Los Angeles, we are a team of passionate professionals driven by excellence and innovation.

Job Description

Job Description
We are currently seeking a professional and reliable Front Office Representative to join our Boston team. This role is critical to ensuring a welcoming and efficient front-desk experience for all visitors and internal staff. You will serve as the first point of contact, manage administrative tasks, and help maintain smooth office operations.

Responsibilities

• Greet and assist clients, guests, and staff in a courteous and professional manner

• Answer and direct phone calls, take messages, and handle inquiries

• Maintain office security by managing visitor logs and issuing badges

• Perform clerical duties such as data entry, filing, and managing incoming/outgoing mail

• Coordinate meeting room bookings and prepare spaces as needed

• Support internal departments with scheduling, communications, and documentation

• Monitor office supplies and place orders when necessary

• Ensure cleanliness and organization of the front office area

Qualifications

Qualifications

• High school diploma or equivalent; associate degree preferred

• Proven experience in a front desk, receptionist, or administrative role

• Excellent verbal and written communication skills

• Strong organizational and multitasking abilities

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

• Friendly, approachable demeanor with a professional appearance

• Ability to handle sensitive information with discretion

Additional Information

Benefits

• Competitive salary based on experience

• Opportunities for professional growth and advancement

• Supportive and collaborative work environment

• Paid time off and holidays

• Health and wellness benefits

• Ongoing training and skill development