EXECUTIVE DIRECTOR, AGENCY CHIEF CONTRACTING OFFICER (ACCO)

Job Description

New York City Emergency Management (NYCEM) helps New Yorkers before, during, and after emergencies through preparedness, education, and response. NYCEM is responsible for coordinating citywide emergency planning and response for all types and scales of emergencies. We are staffed by more than 200 dedicated professionals with diverse backgrounds and areas of expertise, including individuals assigned from other City agencies.

NYCEM’s Finance Office is responsible for the oversight, management, accounting, and reporting of all agency funds, as well as the procurement planning, development, implementation, and management of all agency contracts.

JOB DESCRIPTION

The Procurement Unit is responsible for providing management, oversight, review, and support of all procurement functions at NYCEM. NYCEM procurements are governed by the City Charter and the City Procurement Policy Board (PPB) Rules.

The Executive Director, Agency Chief Contracting Officer (ACCO), is responsible for providing technical and programmatic guidance to agency staff on the City’s procurement and contracting processes.

The Agency Chief Contracting Officer (ACCO) will:
- Review and monitor agency procurement actions and contracting functions to ensure compliance with the Procurement Policy Board (PPB) rules and all other applicable city, state, and federal requirements.
- Oversee and manage procurements, varying in size and complexity, that focus on emergency events and citywide initiatives; ensure that multiple Program Unit needs are met in a timely manner; ensure that vendors understand Agency requirements and process flows.
- Provide guidance to staff on all procurement matters, Local Laws, City administrative requirements, and Comptroller’s Office policies and procedures regarding purchasing/contracting operation; disseminates alerts and updates as to developments in procurement-related law; recommends and oversees training for procurement staff
- Coordinate procurement processes with oversight agencies including the Mayor’s Office of Contract Services (MOCS), Law Department (Law), Office of Management and Budget (OMB), Department of citywide Administrative Services (DCAS), Comptroller’s Office, Financial Information Services Agency (FISA) and Department of Information Technology and Telecommunications (DOITT).
- Approve Pre-Solicitation Report (PSRs), Recommendations for Award (RFAs), Responsibility Determinations (RDs) and other forms/information as required by the procurement process; oversee evaluation of submitted proposals; determine vendor responsiveness and responsibility; provide support in establishing and monitoring timelines for these tasks.
- Implements best practices for increasing contracting opportunities for Women- and Minority-owned Business Enterprises (M/WBEs) and provides guidance on the Comptroller Office’s internal supplier diversity initiative; reviews data for and prepares M/WBE Annual Reports

**PLEASE NOTE THE FOLLOWING:

- The selected candidate will be assigned to an on-call Emergency Operations Center (EOC) team and will be expected to work non-business hours during some emergencies. These non-business hours include nights, weekends, holidays, and extended week hours outside of a 9AM-5PM schedule. The selected candidate will also participate in trainings to build skills and competencies in emergency response; will participate in drills and exercises associated with the on-call EOC team; and may volunteer to assist with Ready NY emergency preparedness presentations to external groups. EOC teams are on call for three weeks at a time, with six weeks off in between.

- CTL- No grant language applies. City designated grant.

- IN ORDER TO BE CONSIDERED FOR THIS JOB, PLEASE SUBMIT A SEPARATE COVER LETTER IN THE ATTACHMENTS SECTION OF THE APPLICATION PORTAL.

PREFERRED SKILLS

- Ability to demonstrate knowledge of procurement lifecycle from requisition through contract close-out across all procurement methodologies.
- Knowledge of federal and state grant procurement requirements.
- Excellent written and verbal communications skills.
- Effective problem-solving skills, and the ability to prioritize, manage time, and engage in multiple tasks in a fast-paced environment.
- Excellent analytical, interpersonal, and organizational skills; ability to communicate effectively
- Must have an in-depth knowledge of the City’s procurement policies and rules
- Knowledge of City systems such as Financial Management System (FMS); Procurement and Sourcing Solution Portal (Passport); Office of Citywide Procurement (OCP), and the Payee Information Portal (PIP).

- Competencies - everyone:
o Knowledge – possesses appropriate subject matter expertise.
o Work Ethic and Productivity – produces consistently high quality, accurate, and on-time de