Sr. Administrative Assistant

Pay Range: $26.38 - $34.30/hr. | $52,768 - $68,599 annual compensation

Job Posting Closing on: Tuesday, December 16, 2025 📅

Workdays & Hours: Monday – Friday 8 am – 5 pm; Some evening/weekend work required.

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, and Professional Development Opportunities.  Find Out More!

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability. 🌆

A Senior Administrative Assistant position is available with the City of Fort Worth’s Environmental Services Business Services Division.  The Business Services Division supports Environmental Services’ three funds, Solid Waste, Environmental Protection and Consumer Health.

The candidate will oversee the daily operations on our Purchasing team within the Business Services Division of Environmental Services. In this role, you will supervise, manage the requisition-to-payment process, ensure contract compliance, oversee contract renewals, and help with forecasting and monthly reporting. You will also provide daily support to leadership and the team in various administrative, fiscal, and technical functions.

Minimum Qualifications:

• Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, human resources, or related field 
• Three (3) years of increasingly responsible administrative and fiscal management experience in support of a department, division, or major service area, including one (1) year in a supervisory or lead capacity

Preferred Qualifications:

• Knowledge and experience with municipal purchasing laws, policies, processes, and procurement card management
• Understanding of basic accounting procedures and financial practices
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software tools
• Experience working with financial management systems and purchasing platforms such as PeopleSoft, SAP, Bonfire, or similar

The Sr. Administrative Assistant job responsibilities include: 

• Oversee and manage the day-to-day operations of the Purchasing team, ensuring efficient requisition-to-payment workflows, compliance with policies, and high productivity.
• Supervise and support Administrative Assistants, providing guidance, training, and ensuring accuracy and consistency across purchasing processes and system updates.
• Support departmental bid projects by applying government procurement experience to conduct research, perform analysis, and ensure compliance throughout the solicitation process.
• Manage procurement card purchases, purchase orders, contract renewals, and related financial reporting, ensuring accuracy, timeliness, and alignment with budget goals.
• Assist in forecasting department spending, track expenses, and prepare monthly financial reports.
• Respond to internal and external customer inquiries and draft correspondence, assignments, and reports with clarity and professionalism.
• Support team travel needs, including booking arrangements, processing requests, and ensuring budget and approval compliance.
• Collaborate with divisions to compile presentations, identify and recommend process improvements, and perform other administrative duties to support the department and leadership team.

Working Conditions 

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions.

Physical Demand 

Sedentary Work – Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Apply Now! Come be part of something special in Fort Worth. 🌟

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer.  It is the policy and practice of the City to recruit, hire, train and promote a diverse w