**Executive Assistant II - 993188**-Internal to NSU

We are excited that you are considering joining Nova Southeastern University!

Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

 

Primary Purpose:

Contributes to the university's success by providing administrative services for assigned unit(s).

 

Job Category: Exempt

Hiring Range: 

Pay Basis:  Annually

Subject to Grant Funding? No  

Essential Job Functions: 

1. Plans, directs, supervises, and coordinates work activities of subordinates and staff, including hiring, coaching, evaluating and terminating.
2. Implements University or departmental policies, procedures, and service standards in conjunction with management.
3. Interprets administrative and operating policies and procedures for employees.
4. Reviews operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
5. Coordinates activities with other supervisory personnel or with other work units or departments.
6. Performs general office duties, such as ordering supplies, maintaining records in management database systems, and performing basic bookkeeping work.
7. Uses computers for various applications, such as database management or word processing.
8. Performs administrative support tasks, such as proofreading, transcribing handwritten information, or operating calculators, or computers to work with pay records, invoices, balance sheets, or other documents.
9. Prepares invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
10. Sets up and manages paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
11. Operates telephone equipment to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.
12. Greets visitors and determines whether they should be given access to specific individuals.
13. Manages and maintains executives' schedules.
14. Schedules and confirms appointments for clients, customers, or supervisors.
15. Makes travel arrangements for executives.
16. Coordinates conferences, meetings, or special events, such as luncheons or graduation ceremonies.
17. Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution.
18. Inventories and orders materials, supplies, and services.
19. Plans for or coordinates office services, such as equipment or supply acquisition or organization, disposal of assets, relocation, parking, maintenance, or security services.
20. Conducts research, compiles data, and prepares papers for consideration and presentation by executives, committees, and boards of directors.
21. Learns to operate new office technologies as they are developed and implemented.
22. Completes special projects as assigned.
23. Performs other duties as assigned or required.

Job Requirements: 

Required Knowledge, Skills, & Abilities: Knowledge:
1. Administration and Management - Working knowledge of business and management principles involved in strategic planning, resource allocation, budgeting, human resources modeling, leadership technique, and/or coordination of people and resources.
2. Clerical - Thorough knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
3. Customer and Personal Service - Thorough knowledge of principles and processes for providing customer and personal services. This includes needs assessment, meeting quality standards for services, and evaluation of user satisfaction.
4. English Language - Thorough knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
5. Computers and Electronics - General knowledge of computer hardware and software, including applications and programming.
6. Ad