Receptionist/Office Services Specialist

Receptionist/Office Services Specialist

At Fisher Phillips, we know exceptional talent is the key to our success, to providing the best service to our internal and external clients. Being a part of the Fisher Phillips team means you will work with cutting edge technology in a professional and fun environment under leadership ready to invest in your professional development. If you have a growth mindset, are eager to challenge yourself, and desire to work with a team of professionals instituting change on an ongoing basis, keep reading.

THE OPPORTUNITY

Fisher Phillips, an award-winning international employment and labor law firm is seeking a full time Receptionist/Office Services Specialist to support the firm. Our range of experience and expertise enables us to bring efficient and practical solutions to today's labor and employment law problems. For more information about the firm, please visit us at our website at www.fisherphillips.com.

POSITION RESPONSIBILITIES

• Answer phones and transfer calls to the appropriate employees, including occasionally taking messages and ensuring that they are routed to the appropriate person.
• Accept and sign for packages; and distribute mail.
• Set up conference rooms.
• Process all incoming faxes including sending notification email to recipient upon receipt, log and distribute fax.
• Maintain office calendar system, including scheduling and setting up conference rooms.
• Maintains a pleasant appearance at the reception area and lobby.
• Overflow secretarial projects, including but not limited to, timesheet entry, preparing and editing documents.
• Fill all copiers/printers daily and arrange for servicing of the office equipment.
• Responsible for ensuring the library is up to date.
• Coordinate sending documents off site and entering box information into its database
• Greets all visitors to the office in a friendly and helpful manner.
• Maintains knowledge of each attorneys’ preferences in conveying various information to guests or callers.
• Other administrative, general office and clerical projects duties as assigned.

PERSONAL ATTRIBUTES

• Possesses a strong understanding and abides by the policies and procedures of the firm and local office.
• Maintains an exceptional customer service attitude and demeanor at all times.
• Flexible and willing to pitch in wherever needed; always reflects a “can do” attitude.
• Takes ownership; gets the job done without the need for prodding or supervision.
• Demonstrates a positive attitude and is approachable.
• Adapts well to fluctuations in workload and changes in responsibilities
• Maintains a professional demeanor in high-stress situations.