US Payroll Manager

Job Summary: The US Payroll Manager at Zoetis coordinates daily payroll operations, collaborating with Human Resources, Compensation & Benefits, Finance, Treasury, IT Services teams, external vendors, and government agents.  This role will also lead continuous improvement initiatives while shaping and contributing to a Global Payroll approach.

Payroll Management and Compliance

• Co-Manage the North American payroll process, ensuring compliance with government regulations.

• Resolve US tax issues with tax authorities and TPA.

• Calculate and prepare annual 1099 MISC forms.

• Provide the Tax Team with required payroll data for Zoetis tax incentives in multiple states.

• Provide required external reporting data (e.g., worker comp non-monopolistic state data, escheatment, lobbying efforts, Census Bureau, BLS, disability carrier).

• Oversee payroll integrations and solutions in Workday including EIB submissions

• Manage employer tax data updating tax rates for US legal entities

• Manage payroll HR Communication

• Responsible for oversight of payroll vendor to ensure deadlines are met

Project Management and Continuous Improvement

• Lead continuous improvement initiatives and other projects contributing to Global Payroll approach.

• Represent the payroll team on US acquisition integration projects.

• Represent the global payroll team on projects transitioning pay groups from legacy vendors to SAP and providing support during the transition.

• Reconcile general ledger payroll and accounting for all Zoetis global legal entities

• Utilize AI systems to efficiently manage payroll data

Accounting and Budget Management

• Prepare accounting reconciliations for approximately 25 global HR-Payroll accounts using the Blackline tool as required.

• Reconcile and request funding for US payroll taxes, garnishments, savings plans, and HSA.

• Prepare and present LE’s and the Annual Plan to HRLT members and FP&A.

• Serve as the Payroll SME for both external and internal auditors.

Purchase Orders and Vendor Management

• Create global purchase orders for vendor invoices and provide ongoing market support.

• Act as the Business Sponsor for new Global Payroll/HR suppliers, including TPRM.

• Troubleshoot file errors with the local Zoetis team and vendors.

• Maintain and monitor the budget for invoices and purchase orders against global payroll service level agreements.

• Report monthly invoice and global purchase order analytics to management.

• Prepare and present relevant data for payroll contract renewals

Reporting and Data Presentation

• Develop and distribute monthly payroll reports to internal management.

• Manage the global payroll file G/L posting process, including:

• Oversee the month end process submitting reports for compliance

• Prepare and provide summary payroll registers for pay groups on legacy G/L platforms

Staff Management and Support

• Onboard, train, and guide payroll staff.

• Resolve US colleague pay inquiries via the ZCS Team.

• Support and research payroll financial inquiries.

Qualifications:

• Bachelor’s degree (preferably in Accounting or Finance).

• 3-5 years of related experience in Global Payroll Operations

• Working knowledge of Workday payroll for North America

• Working knowledge of ADP Celergo for Global Payroll

• Strong basis in local, state, and federal employment laws, tax regulations, and compliance requirements.

• Proven strategic leadership and emotional intelligence.

• Effective communication skills to manage teams, interact with stakeholders, and external vendors.

• 3-5 years of experience managing third party vendor management

• Proficiency in Microsoft Excel, Word, PowerPoint, CoPilot

• Detail-oriented with strong organizational and prioritizing skills.

• Strong analytical skills to work with high-volume data, ensuring accuracy and spotting anomalies.

• Ensuring payroll data integrity and maintaining compliance with data protection regulations.

• Ability to troubleshoot issues and implement effective solutions.

• Flexibility to handle the dynamic nature of global payroll management.<