Lead Administrative Associate

Job Description

The Value & Implementation Outcomes Research organization, part of Our Research Laboratories, is a research organization that generates real world evidence to inform evidence-based decisions that improve access and health outcomes for patients around the world.  This role of lead administrative associate will support the vice president and leaders of the V&I Outcomes Research vaccines team.

The primary activities include and are not limited to the following:

• Manage all administrative and logistical needs for the VP
• Manage complex calendar, special meetings and projects
• General Secretarial/Clerical duties
• Prepare, process and reconcile expense reports, purchase orders and payment requests as needed
• Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments.
• Work priorities and activities are reviewed with little supervision.
• Produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity and problem-solving skills.
• Schedules complex, multi-leg and international travel
• Process Visa requests as needed for travel
• Support recruiting efforts for the VP to include scheduling candidate visits, collecting feedback and onboarding as needed
• Supports the use of Team Sites, including ownership of LT site, to include uploading documents, keeping track of meetings and agenda, org charts, administrative assignments for 20+ administrative team
• Communication Skills must be at a level to effectively interact with Company executives and internal/external clients both on-site and remotely to maintain workflow.
• May coordinate special projects within the division/area.

Education:

• Required:  High School Diploma  
• Preferred:  Advanced education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)

Required:

• Minimum of (10) years Administrative Assistant experience
• Minimum of (5) years Administrative experience supporting Sr. Directors / Executives
• Advanced computer skills using (MS Outlook, Word, Excel, Power Point) and operation of other Company internal systems
• Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel
• Experience processing Visa/Passport Applications
• SAP experience processing Expense Reports, Purchase Orders, Payment Requests. Vendor Add Forms, as well as run reports within SAP
• Ability to handle and prioritize a large number of simultaneous assignments
• Event Planning/Coordination experience 
• Extraordinary attention to detail
• Outstanding communication and people skills
• Budget/Finance Management experience

#MSJR

NOTICE FOR INTERNAL APPLICANTS

In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

Employees working in roles that the Company determines require routine collaboration with external stakeholders, such as customer-facing commercial, or research-based roles, will be expected to comply not only with Company policy but also with policies established by such external stakeholders (for example, a requirement to be vaccinated against COVID-19 in order to access a facility or meet with stakeholders).  Please understand that, as permitted by applicable law, if you have not been vaccinated against COVID-19 and an essential function of your job is to call on external stakeholders who require vaccination to enter their premises or engage in face-to-face meetings, then your employment may pose an undue burden to business operations, in which case you may not be offered employment, or your employment could be terminated. Please also note th