Donor Relations and Events Assistant

Company Description

Feeding San Diego is a non-profit organization on a mission to connect every person facing hunger with nutritious meals by maximizing food rescue. Established in 2007, Feeding San Diego rescues surplus food from local and national food donors before it goes to waste and gets it to people facing hunger in San Diego County. It is the only Feeding America partner food bank in the region.

Feeding San Diego is dedicated to building a team that reflects the diverse county we serve, including those with varying backgrounds and life experiences. Applicants who strengthen our team through personal knowledge of poverty and food insecurity, as well as members of marginalized groups, are encouraged to apply.

Job Description

POSITION SUMMARY

Under the direction of the Donor Relations and Events Manager, the Donor Relations and Events Assistant is a key member of the development team at Feeding San Diego (FSD). This position will assist the development team members through administrative support, coordinate event logistics, support the Donor Relations and Events Manager with special event needs, and contribute to the success of other miscellaneous projects throughout the year as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Event Coordination – 50%

• Support in tracking, logging, and identifying in-kind donations for auctions, raffles, etc.
• Maintain event RSVP lists and collaborate with the Donor Services and Insights Coordinator on attendee briefings
• Coordinate external vendor payments with the accounts payable team
• Track attendance and support with attendance activity uploads to Salesforce post-event
• Support pre-event packing, onsite event setup, and teardown

Administrative – 25%

• Maintain and reconcile receipts monthly for senior leaders of the Development Team
• Assess and respond to internal and external inquiries about supporting Feeding San Diego by answering phone calls and emails
• Assist with gift entry as needed, particularly during the holiday season
• Support in tracking inventory of donor stewardship items such as flyers, folders, note cards, and other development materials

Stewardship – 25%

• Support development team members with seasonal projects including but not limited to – donor outreach for campaign participation during the summer, administrative tasks during the holiday season, prospect research, etc
• Prepare monthly reports for the Gratitude Calling Program detailing volunteer call assignments and completion tracking
• Maintain The Grove Events and Opportunities page by updating volunteer opportunities every other week
• Help implement stewardship plans for first-time donors to foster retention and deepen connection to the organization’s mission
• Coordinate stewardship efforts for fund drive donor team captains, helping to strengthen relationships and encourage continued participation
• Reach out to lapsing fund drive donor team captains from previous year to inquire about renewed participation
• Create fund drive and virtual food drive pages for the Individual Giving Team for their donors as needed
• Other duties as assigned

INTERACTION

This position interacts closely with development, marketing and communications, programs, operations, and administrative staff, and provides information to staff, donors, prospects, individuals in need, volunteers, FSD board and staff, and others from the community.

Qualifications

EDUCATION AND EXPERIENCE

A bachelor's degree in business administration, nonprofit administration, public administration, marketing, or a closely related field, along with one year of experience in an administrative role, project management, event planning, fundraising, or an equivalent combination of education and experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to work independently and collaboratively.
• Ability to develop and sustain positive relationships with donors, team members, and community partners.
• Strong organizational and project management skills and an ability to work under pressure with tight deadlines.
• Professional demeanor with an aptitude for analytical thinking and problem-solving.
• Responsible, well organized, and demonstrating initiative.
• Excellent customer service skills, both in-person and on the telephone
• Proficiency with Microsoft Office programs.
• Be