Documentation Coordinator

Company Description

Who is Pyrotek? Pyrotek is the most successful global industrial company you’ve never heard of (until now). Pyrotek is a global leader in high temperature materials and our products impact virtually everyone in the developed world. Our global team has worked for decades to deliver new technologies, advanced engineered systems and innovative materials to customers in industries all over the world. The last car, train and plane you rode in were all safer and more energy efficient because of Pyrotek. The beverage cans in your refrigerator are lighter, stronger and infinitely recyclable because of Pyrotek. Join our team and create, improve and innovate the everyday!

Job Description

The Documentation Coordinator, under general supervision, reproduces engineering drawings, maintains files of original drawings, compiles, and edits manuals, customizes packages of drawings and related information for customers, vendors, or other clients as directed.  

This position is open in either our Aurora, OH or Cortland, NY facility reporting to our SNIF division.  

Essential Functions/Responsibilities

• Utilize internal database(s) or reference external sources daily to reproduce engineering documents and records to provide timely turnaround and release to vendors.
• Accurately set up, maintain, and control files, including those on the server and paper copies, for all original engineering drawings and related technical sales and engineering information.
• Maintain up-to-date computer records of drawings and Bills of Materials with latest revision indicated.  Make and distribute copies on request.
• Coordinate effectively with the various department and teams, as required, to assemble and bind Operating and Maintenance manuals, technical instructions, sales brochures, proposals, vendor lists, and other such documents as may be required as directed by the Manager of Engineering & Manufacturing.
• Expediently arrange shipment of documents and duplicated materials in accordance with instructions on engineering document release forms.  Document the shipment and manual approvals, as required.
• Edit drawings, diagrams and technical materials, and proof-read for completeness and absence of obvious typographical errors, bringing matters requiring correction to the attention of the issuing engineer or the Manager of Engineering & Manufacturing, prior to updating manuals or sending to customers.
• Regularly monitor equipment inventory levels, order supplies and parts, and schedule routine maintenance services to maintain reproduction equipment uptime and availability.
• Support the quality system by maintaining an active working knowledge of the program and applicable procedures, setting an example by adherence to requirements, participation in continuous improvement to processes and procedures, and participating in internal audits.
• Support SNIF Customer Service by monitoring inventory levels of international SNIF® warehouses and coordinate with Customer Service and Warehousing to arrange interbranch shipments of spare parts to ensure proper inventory levels, including but not limited to, creating pack-lists, defining quantities, and preparing Customs and shipping documents.
• As requested, provide back-up support to SNIF Customer Service by accurately entering customer spare part orders into the Visual ERP system.

Qualifications

Education/Experience:  Associate degree in engineering, science, or related field, or three (3) years of related experience in one or more of the following areas: operation and servicing requirements of specialized engineering reproduction equipment, ability to read and understand engineering drawings; or equivalent combination of education and experience.

Previous experience in manufacturing and with Visual Enterprise and Product Data Management (PDM) Vault, a plus.

Knowledge/Skills/Abilities:

• Core People Skills. Ability to positively interact and work collaboratively with a diverse group of people at all levels of the organization. 
• Communication Skills. Ability to speak clearly and persuasively in positive or negative situations, listen and obtain clarification, and respond well to questions. Proficiency in writing clearly and concisely and editing work for spelling and grammar. Ability to vary writing style to meet business needs.
• Computer/Applications Skills. Proficient computer skills using a variety of software applications systems, including knowledge of Visual Enterprise, AutoCAD, PDM Vault or willingness to learn. Working knowledge of Microsoft Office products such as Word, Excel, Teams, etc., as well as Adobe products.
• Core Business Skills.