Document Control Specialist

Job Details

Health Information Management Clerk (Scanning)

Job Description

100% onsite and require working weekends and some holidays.

PRIMARY FUNCTION:  

The Document Control Specialist is responsible for prepping, scanning and indexing the clinical paper documentation (medical records) for Jefferson Health Center City.  This includes but is not limited to records for hospital and physician practice documentation. The Document Control Specialist performs quality review of the documentation ensuring that clear patient identifiers, service dates, authentication and other regulatory requirements are included on each document in accordance with The Joint Commission, State and Federal Laws and other regulatory entities. This resource is responsible for assigning documentation to the correct patient, encounter and document type in the EHR.  Provides timely, accurate and accessible electronic patient health information.  Works with the Manager of HIM Document Management & Record Integrity to ensure all clinical documentation is accessible within the EHR within 24 hours of creation or defined time frame.        

                  
ESSENTIAL FUNCTIONS: 

•    Performs duties that include the preparation, scanning, indexing, and quality analysis of paper documentation for both Hospital and Jefferson University Practices (JUP) paper medical records. 
•    Ensures documents are aligned, maintained and uniform in the EHR (Epic and Onbase) 
•    Pick-up and deliver documents from medical practice and/or hospital units to HIM central location.  Responsible for tracking and verifying receipt of discharged patient records.
•    Preps all pages for the scan process (i.e removing staples and making sure the quality of the document is readable)
•    Responsible for verifying appropriate patient identification is on every page of the document (both sides). 
•    Scans medical record documentation following established process, in a timely manner, to ensure information is available for patient care.  Inspects the quality of each document scanned.
 

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Primary Location Address

111 S 11th Street, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students.