Document Control Manager

ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 60,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future.

Acciona offers a competitive salary, relocation assistance where relocation is required and approved, 401(k) retirement plan, medical, dental, vision, life, short and long-term disability benefits, tuition reimbursement, paid time off, and more. 

 

The Document Control Manager oversees document and record control operations, policies, and procedures for the secure management and access of project information. Establish security protocols for the access, storage, backup, maintenance, reproduction, protection, and disposition of all documents. Maintains auditing, monitoring, and change control systems to ensure document integrity, quality, transparency, and version control. Establishes a framework for identifying, collecting, distributing, and filing controlled documents for
the project. This involves maintaining document control procedures and developing control tools, work instructions, and templates.

Job Description

Responsibilities

• Develop, update, and maintain project document control plan and procedures for effective document lifecycle management
• Collaborate with cross-functional groups to assess their document management needs and provide guidance on best practices.
• Develop and maintain document numbering and file naming system and procedures.
• Quality checking, registering, classifying, tracking and transmitting of project document deliverables
• Manage and automate review process workflows
• Ensure consistent use of the EDMS across all functional departments on the project
• Maintain a live deliverables list, showing current dates, statuses, and forecast of document deliverables.
• Work with project controls and scheduling to ensure deliverable dates are incorporated into the EDMS for effective tracking of deliverables.
• Review, catalogue, and distribute all consultant drawings, shop drawings and submittals from other stakeholders as required.
• Manage subordinate staff in the day-to-day performance of their jobs.
• Comply with all health and safety procedures as required by the project and law requirements.
• Quality check all documents for conformance to plans, EDMS requirements.
• Follow-up on deficiency lists and assist with scheduling and coordinati