DOC Western IL CC Office Assistant - Clinical Services

Position Title: Office Assistant

Job Requisition ID: 55138 
Opening Date: 04/17/2026
Closing Date: 04/30/2026 11:59 p.m.
Agency: Department of Corrections
Class Title: OFFICE ASSISTANT - 30010 
Skill Option: Keyboarding 
Bilingual Option: None
Salary: Anticipated Starting Salary (Effective 7/1/26) $4,080 a month; Full Range $4,080-$5,254 a month
Job Type: Salaried
Category: Full Time 
County: Brown
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code: 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended.  When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.  Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.  Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

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No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Corrections is seeking an Office Assistant to work in the Clinical Services Unit at Western Illinois Correctional Center. This position is responsible for keyboarding a variety of documents and serves as a co-receptionist for the Clinical Services staff. In addition, they will input data into the Offender 360 System (O360), receive, sort, open and distribute mail, and file office records, personnel information and correspondence. We invite all qualified applicants to apply.

Essential Functions

• Keyboards, from rough draft, parole reports, executive clemencies, work release, home monitor and transfer reports, letters, memos, etc. for the Clinical Services Unit.
• Serves as a co-receptionist for the Clinical Services staff.
• Inputs data into the Offender 360 System (O360) from reports completed by the Clinical Services staff.
• Receives, sorts, opens, and distributes mail for Clinical Services Unit.
• Files office records, personnel information, and correspondence to assist the Clinical Services staff.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of high school and one (1) year of office experience.
• Requires ability to keyboard accurately at 35 wpm.

Conditions of Employment

• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, reg