DOC Public Safety Shared Services Contract Management Supervisor

Agency: Department of Corrections
Closing Date/Time: 07/15/2024 11:59pm
Salary: Anticipated Starting Salary $8,500; Anticipated Starting Salary Range $8,500-$10,500/month
Job Type: Salaried 
County: Sangamon
Number of Vacancies: 1
Plan/BU: Gubernatorial Exclusion 062

****A RESUME IS REQUIRED FOR THIS JOB POSTING****
Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for all degrees earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your application. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.

 

Posting Identification Number 39373

Position Overview

The Contract Management Supervisor at the Department of Corrections serves as the lead professional over all Agency contracts.  The ideal candidate will ensure appropriate fund obligations with the Comptroller and maintain records to avoid contract expirations.  As the Agency Contract Management Supervisor, the Supervisor must lead a local subordinate staff of seven employees in the dedicated roles of contract oversight and review.  The Supervisor will also assist and guide staff at our 27 facilities by providing direction and training, if needed.  The Department of Corrections offers its employees excellent benefits, including a pension plan.  We encourage all qualified applicants to apply.

Essential Functions

1. Plans, coordinates, directs and manages the Contract Management Unit for the Public Safety Shared Services Center.
2. Serves as a full-line supervisor.
3. Provides notifications to end-users of need for renewals, amendments, and new contracts allowing adequate time for the procurement process and contract execution prior to contract start date.
4. Verifies the accuracy of procurement documents prior to Directors signature.
5. Provides copies of fully executed contracts to vendors and end-users.
6. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill and mental development equivalent to completion of four (4) years of college preferably with courses in business administration and accounting.
2. Requires three (3) years of professional supervisory experience in accounting, internal auditing, external auditing, budgetary planning and control, or public accounting.

Preferred Qualifications

1. Prefers more than three (3) years of experience in contract writing/establishment, review, and monitoring within a large organization.
2. Prefers at least three (3) years of supervisory experience.
3. Prefers at least three (3) years of experience utilizing automated financial systems.
4. Prefers a Bachelors’ Degree in Business Administration, Business Management, Finance, Economics or Accounting.
5. Prefers at least two (2) years of experience auditing contracts.
6. Prefers at least six (6) months of experience with creating and administering training curriculum.
7. Prefers at least six (6) months of experience with BidBuy or other procurement software.
8. Prefers at least six (6) months of experience with SAP or other accounting system.

Employment Conditions

1. Requires ability to pass the IDOC/IDJJ background check. Requires ability to pass a drug screen.
2. Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
3. Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

About the Agency

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism,