DOC Illinois River - Office Assistant - Mailroom

Position Title: Office Assistant

​Agency: Department of Corrections
Class Title: OFFICE ASSISTANT - 30010 
Skill Option: Keyboarding 
Bilingual Option: None 
Closing Date/Time: 11:59 p.m. 01/03/2025
Salary: Anticipated Starting Salary $3,792/month; CBA Applies; Full Range: $3,792 - $4,883/month
Job Type: Salaried
Category: Full Time 
County: Fulton
Number of Vacancies: 1
Plan/BU: RC014

 

 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  43566 

 

While not required, a Resume/Curriculum Vitae (CV) is recommended.  When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.  Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.  Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

 

Why Work for Illinois?

 

 

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
 

 

Position Overview

The main objective of the Mailroom is to ensure proper routing and review of incoming and outgoing mail per Departmental Rules while maintaining safety and security. An ideal candidate will be able to serve as Office Assistant in the Mailroom by providing services for a growing population of individuals in custody at Illinois River Correctional Center. This position performs a variety of clerical duties within the mailroom. Illinois River Correctional Center offers its employees excellent benefits including an exceptional pension plan, while working in a correctional environment with a unique mission. We encourage all qualified applicants to apply.
 

Essential Functions

• Sorts all incoming individual in custody mail.
• Sorts and distributes all individual in custody request slips and outgoing mail.
• Sorts all incoming institutional mail.
• Keyboards a variety of difficult reports, documents, forms, memoranda, and correspondence pertaining to mail processes and procedures.
• Updates individual in custody filing system with signed legal/privileged and special service, notifications, unauthorized notifications, mail restrictions, etc.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of high school and one (1) year of related office experience.
• Requires ability to keyboard accurately 35 words per minute (WPM).

Condition of Employment

• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
• Applicants are required to abide by all vaccine and/or other me