DOC Hill Administration HUMAN RESOURCES ASSISTANT

Position Title: Human Resources Assistant

Agency :  Department of Corrections 
Closing Date/Time: 09/05/2024 11:59 p.m.
Salary:   Anticipated Starting Salary $4,003 a month; Full Range $4,003 - $5,256 a month.  
Job Type:   Salaried 
County:   Knox  
Number of Vacancies:   1  
Plan/BU: RC014   

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended.  When applicable, title that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.  Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.  Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

Posting Identification Number  40902 

 

Position Overview

The Hill Correctional Center is looking to hire a Human Resources Assistant. The ideal candidate will keyboard a variety of confidential correspondence, memos, records, and reports to be signed by the Warden. They will assist with secretarial duties in the Warden's office, when necessary, and log/prepare files for second level employee grievance for the Warden's office. In addition, they will take messages in the Human Resources Office and update confidential emergency checklists and phone lists. If you are interested in this position, please follow the directions listed on the posting. We encourage all qualified applicants to apply.

Job Responsibilities

1. Keyboards a variety of confidential correspondence, memos, records and reports to be signed by the warden.
2. Assists with secretarial duties in the Warden’s office when necessary.
3. Logs and prepares files for second level employee grievance for the Warden’s office.
4. Takes messages in the Human Resources office.
5. Updates confidential emergency checklists and phone lists.
6. Performs other duties as required or assigned which are reasonably within the scope of those enumerated above.

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of related clerical experience such as would be acquired at the Office Assistant level, or satisfactory completion of an approved training program.
2. Requires the ability to keyboard accurately at 30 words per minute.

Conditions of Employment

1. Requires ability to pass the IDOC/IDJJ background check.
2. Requires ability to pass a drug screen.  The use of unauthorized drugs by an employee, regardless of the position held, is prohibited.
3. Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

About the Agency

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion.  This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and rel