Division Maintenance Administrator

Alaska Waste is looking for a Division Administrative Assistant to join their team in Anchorage!

We are looking for a Maintenance Administrative Assistant to help our entire division across Alaska with keeping the shop in tip top shape. In this role, you will help the shop run smoothly by ordering parts, keeping stock of parts and materials, and keeping accounts and invoices all organized.

Schedule will be Monday to Friday, 8am to 4pm. Pay is between $30.00 and $35.00 per hour depending on experience. Some travel will be required to visit a few sites out of the Anchorage/Mat-Su area.

RESPONSIBILITIES:

• Gather, input, retrieve and maintain maintenance information in both computer and manual systems

• Provide general clerical work to assure the smooth operation of the Maintenance Department

• Develop and issue computer reports as requested

• Assist with and/or prepare materials

• Prepare summary reports of transportation and maintenance costs

• Compile information such as identification of items, cost, vendor, freight charges, etc. for purchasing of all maintenance materials

• Review documents for sufficiency and maintaining any necessary follow-up

• Maintain all files and inventory records of all orders placed and received, including delivery time schedules

• Assist shop personnel with general clerical and data entry work

• Utilize parts management software, Excel, and other MS Office programs

• Assist the manager in maintaining the parts room and inventories in accordance with Company policy

• Update multiple reports daily, weekly, monthly and distribute to the Division

• Perform a variety of accounting activities such as preparing check requests, expense reports, purchase orders

• Book travel for anyone that needs assistance with it in the Division, including Blue Team needs

• Track, update, report and pay memberships and affiliations for districts and individuals in the Division

• Help deliver items from Region to all districts in the Division.

• Travel throughout the state of Alaska to assist with districts when needed (10% of the time)

REQUIREMENTS:

• High school diploma or equivalent

• Familiar with vehicle and equipment parts to assist shop personnel with clerical and data entry work

• Experience with Microsoft Word, Excel, and E-Mail, proficient in 10 key, keyboarding and typing skills a must

• Highly organized

• Excellent verbal communications skills

• Must be able to lift 50 lbs

What you’ll get from us:

• Competitive Compensation

• 401(K) with company match; let us help you save for your future

• 3 weeks of Paid Time Off to Start!

• Perks, perks, perks!  Employee Assistance Mental Health Program, Emergency Travel Assistance, Prepaid Legal Plan, Scholarship Opportunities for kids, Employee Stock Purchase Plan, Employee Relief Fund

• Insurance: Medical, Dental, Vision, Life, Short Term/Long Term Disability

Waste Connections is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to disability or protected veteran status.