Diversity, Equity, & Inclusion Assistant

Description

TITLE: Diversity, Equity, & Inclusion (DEI) Assistant

CLASSIFICATION: Support Staff

EXEMPT/NON-EXEMPT STATUS: Non-Exempt STATUS: part-time

DEPARTMENT: Office of Equity and Inclusion MONTHS: 6

POSITION REPORTS TO: AVP & Dean, DEI

POSITION SUMMARY: 

Reporting to the Associate Vice-President-DEI, the DEI Assistant provides support to the AVP & Dean, DEI, and the Office of Equity & Inclusion (OEI) for daily and strategic operations. The DEI Assistant will work with the office to develop and maintain a regular newsletter to create consistent and engaging marketing and communications about DEI at the College. This individual is responsible for updating and tracking DEI budget accounts and processing budget requests and coordinating and communicating with relevant parties. The Assistant will provide technical assistance, communications, and general office support for DEI programs and activities. 

 POSITION DUTIES AND RESPONSIBILITIES:

Essential Functions of the Job:

·         Track and monitor DEI budgetary spending.

o   Reconcile expenses monthly

o   Provide Associate VP with monthly budget reports

o   As needed, order supplies; work with accounting on purchase orders; obtain appropriate authorization for purchases.

·         Provide office support for the Office of AVP/Dean, DEI, and OEI office, including scheduling and vendor relations.

·         Monitor and make orders for materials and supplies for daily operations and for special events.

·         Manage participation tracking and survey administration, as needed.

·         Serves as communication liaison and coordinator for matters pertaining to facilities and Campus Safety, etc.

·         Communicate with other college agents, as needed, in matters regarding the needs of the DEI office.  

·         Maintains master DEI calendar.

·         Support annual OEI programming.

·         With oversight from OEI, organize and coordinate contributions for a campus-wide DEI newsletter & issue emails regarding cultural calendar in a timely manner.

 General Expectations

1.    Support student success.

2.    Collaborative orientation toward co-workers.

3.    Proficient mathematic skills.

4.    Effective time management.

5.    Uphold Whittier College’s commitment to equity & inclusion.

6.    Adhere to college and budgetary policies.

7.    Knowledge of college DEI policies and initiatives & Title IX.

8.    Ability to organize, track, and monitor several projects simultaneously. 

1.    Ability to establish methods to gather, collate, and classify information, and to maintain accurate records. 

2.    Ability to always maintain confidentiality.

Qualifications

Preferred Qualifications

1. B.A.
2. At least 3 - 6 months of experience in an office of higher education.
3. Working knowledge of Excel, Canva, Outlook, and other Microsoft Office Software.
4. An understanding of the higher education experience of students from historically marginalized identity groups. 
5. Knowledge of monitoring budget accounts in a business environment.
6. Excellent written and oral communication skills

 Minimum Qualifications 

1. A.A. degree
2. Working knowledge of Excel, other Microsoft Office Software, and Canva
3. Excellent written and oral communication skills
4. Ability to manage budget accounts in a business environment
5. College-level mathematics skills

Application Instructions

Resume, cover letter outlining why you are qualified for the position; contact information (email and phone number) of two professional references; proof of education.

Equal Employment Opportunity Statement

Whittier College shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.