Director, Contract Management

Overview

The Director of Contract Management leads efforts to standardize contracts, establish policies, and create efficient systems to manage the organization’s contract lifecycle. This position serves to safeguard LifeLong Medical Care’s operational integrity and financial health. By establishing efficient processes, fostering vendor relationships, and ensuring compliance, this role directly contributes to the organization’s ability to deliver high-quality care to the community.

 

This is a full time, exempt, benefit eligible, on-site position in Berkeley.

 

LifeLong Medical Care is a multi-site, Federally Qualified Health Center (FQHC) with a rich history of providing innovative healthcare and social services to a wonderfully diverse patient community. Our patient-centered health home is a dynamic place to work, practice, and grow. We have over 15 primary care health centers and deliver integrated services including psychosocial, referrals, chronic disease management, dental, health education, home visits, and much, much more. LifeLong Medical Care is an equal opportunity employer. We strongly encourage applications from women, people of color, and bilingual and bicultural individuals and members of the lesbian, gay, bisexual, and transgender communities. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, medical condition, or any other protected classification.

 

Benefits

Compensation: $140k - $155k/year. We offer excellent benefits including: medical, dental, vision (including dependent and domestic partner coverage), generous leave benefits including ten paid holidays, Flexible Spending Accounts, 403(b) retirement savings plan.

 

COVID-19 Vaccine Policy

In accordance with LifeLong Medical Care's commitment to provide and maintain a workplace that is free of known hazards, we have adopted a Mandatory COVID-19 Vaccine Policy to safeguard the health of our employees and their families; our patients and visitors; and the community at large from infectious diseases, that vaccinations may reduce. This policy will comply with all applicable laws and is based on guidance from the Centers for Disease Control and Order of the California State Public Health Officer. Unless a reasonable medical or religious accommodation is approved, all employees must receive COVID-19 vaccinations.

Responsibilities

The Director of Contract Management oversees the development, implementation, and administration of LifeLong Medical Care’s contracting processes, ensuring all agreements align with organizational goals, mitigate risk, and comply with applicable laws and regulations. This role is essential to streamlining contract workflows, maintaining oversight of vendor relationships, and ensuring timely execution and renewals.

Signatory Policies and Limits 

• Develop, implement, and maintain organizational policies for contract signatory authority and limits to ensure compliance and accountability.
• Establish and enforce processes to verify proper authorization for contract execution across departments.
• Educate internal stakeholders on signatory policies and provide guidance on appropriate approval workflows.

Contract Repository Management 

• Oversee the creation and maintenance of a centralized contract repository, ensuring easy access, version control, and secure storage.
• Implement technology solutions to manage and track contract lifecycles, including execution, renewal, and termination.
• Ensure contracts are archived in compliance with legal and organizational retention requirements.

Templating and Standardization 

• Develop standardized contract templates to streamline the creation and approval of recurring agreements.
• Ensure consistency and compliance across all contracts by incorporating best practices and adhering to organizational policies.
• Partner with legal and compliance teams to regularly update templates based on changes in regulations or organizational priorities.

Vendor Negotiations 

• Lead negotiations with vendors to secure favorable terms that align with LifeLong’s financial and operational goals.
• Collaborate with internal stakeholders to assess vendor performance and address contract related issues.
• Build and maintain strong vendor relationships to ensure successful partnership outcomes.

Pipeline and Renewals 

• Implement systems to monitor and track contract pipelines, ensuring proactive management of upcoming renewals and expirations.
• Coordinate with relevant depa