Business Support, Administrative Assistant

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

JLL has a great opportunity to join our Retail Property Management team Oklahoma City.

We are looking for someone who is energetic and friendly with experience providing administrative support and customer service to clients and internal staff. Provides excellent customer service and builds relationships. Assists walk-in clients, schedules client appointments, answers phone lines, and helps clients with questions and issues.
 

WHAT YOU'LL BE DOING

Administrative Support

• Maintain calendar and secure travel arrangements as directed.
• Organize files as directed and maintain directory of stored files.
• Provide administrative support to create, modify or finalize documents as directed
• Send documents via mail, UPS or FedEx.
• Book rooms as directed for meetings and trainings.
• Submit food requests for meetings.
• Order supplies and submit equipment requests.
• Process expense reimbursement requests and allocate cost as directed.
• Order supplies and submit equipment requests.
• Process petty cash and expense reimbursement requests and allocate cost as directed.
• Any and all other duties and tasks assigned
   

WHAT WE'RE LOOKING FOR

• High School Diploma required, Associates Degree or higher preferred
• 1-2+ years of experience in an administrative position
• Knowledge of specific software programs, including Yardi, MRI, Outlook, Word & Excel.

• Time management – ability to manage time well and be self-motivated without direct supervision.
• Communication - Able to provide ongoing input to mall team through thoughtful and detailed information.
• Ability to multi-task in a fast-paced environment, working within a team structure and independently.
• Teamwork - Able to work in a team atmosphere, providing support to other departments as necessary.
• Organization - Ability to maintain an organized workspace/office and have the skills necessary to keep an easily understood filing system.
• Customer Service - Has the interpersonal skills to provide good service to customers, contractors, vendors, and clients. Has friendly and helpful attitude.
   

WHAT'S IN IT FOR YOU

• Join an industry leader and shape the future of commercial real estate 
• Deep investment in cutting-edge technology to power your work 
• Comprehensive and competitive benefits plan 
• Support the exponential growth of our business by providing people integration and synergy
• Develop our people for bigger and better roles  
• Supporting ambitions beyond the workplace 
• Applying new technology and data to drive change 

Location:

On-site –Oklahoma City, OK

Job Tags:

Property Management

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

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