Administrative Assistant (ADMINISTRATIVE ASSISTANT II)

Position Title:  Administrative Assistant II

Agency :  Department of Innovation and Technology 
Posting Date: 08/27/2024

Closing Date/Time: 09/10/2024 
Salary:   $6,005.00 - $8,678.00/Monthly  
Job Type:   Salaried 
County:   Sangamon  
Number of Vacancies:   1  
Plan/BU: RC028   

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  40862 

 

 

Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This position serves as the Administrative Assistant supporting the Illinois Department of Public Health (IDPH).  In this position, you will perform a full range of highly responsible confidential, administrative functions in the overall management of the Office of Information Technology and serves as a liaison with for the CIO’s office. In addition, you will monitor expenditures and resource allocations. 
If you possess these knowledges, skills, abilities, and experience, we invite you to apply for this position to join the DoIT Team!

As a State of Illinois employee, you receive a comprehensive benefits package including:
•    Competitive Group Insurance benefits including health, life, dental and vision plans.
•    Flexible work schedules (when available and dependent upon position)
•    10 -25 days of paid vacation time annually (10 days for first year of state employment)
•    12 days of paid sick time annually which carryover year to year
•    3 paid personal business days per year
•    13-14 paid holidays per year dependent on election years
•    12 weeks of paid parental leave
•    Pension plan through the State Employees Retirement System
•    Deferred Compensation Program – voluntary supplemental retirement plan
•    Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
•    Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility

 

For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Essential Functions

25%     1.    Under administrative direction, serves as the Administrative Assistant to the Chief Information Officer (CIO) with the Department of Innovation and Technology (DoIT), supporting the Illinois Department of Public Health (IDPH).
•    Coordinates personnel within DoIT/IDPH, tracking annual evaluations and ensuring compliance with training requirements. 
•    Initiates, monitors and tracks vacancies.
•    Manages headcount funding and working with DoIT Human Resources on all hiring. 
•    Reviews existing/new policies and procedures and the impact on agency operations. 
•    Assists in the implementation of department policy, rules and regulations and general managerial practices. 
•    Implements confidential policy statements for the CIO. 
•    Interprets and communicates current department policies and procedures to ensure  staff awareness.
•    Promotes open communications with all divisions in the Office.

25%     2.    Serves as a liaison with IDPH Deputy Directors, Division Chiefs, and DoIT leadership to facilitate the exchange of information and to improve communications among all interested parties. 
•    Maintains effective relationships with members and officers of other departments, outside organizations, boards and commissions, and members of other public jurisdictions, etc.

20%     3.    Monitors expenditures and resource allocations:
•    Coordinates annual PC inventory audit for DoIT/ IDPH.
•    Tracks staffing levels and hiring.<