Executive Assistant to CMO_CNO

The Executive Assistant to CMO and CNO performs administrative support, and office organizational duties. Provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. This is advanced staff work of a varied nature as assistant to an administrative officer. Incumbents in this classification perform responsible administrative duties involving independent judgment. The work includes devising and installing new work methods, interpreting rules and procedures. The incumbent's work is subject to general review through conference post audits, personal inspection and written reports for conformity to established policies and procedures. Reports to the Chief Development Officer and Executive Director.

The person in this role will manage the typical EA duties but will also be responsible for contract administration.

 

1. Coordinates calendar and schedules meetings for CMO, CNO and Senior Director for Mission Integration & Formation.
2. Assist with planning and coordinating Events
3. Resolves routine problems in work area Assures that the office area is neat and orderly. 
4. Arranges and takes minutes of meetings. 
5. Participates in education programs and Inservice meetings. 
6. Supports the Foundation's Christian mission and philosophy. 
7. Performs other duties as assigned or requested. 
8. Performs administrative support duties including answering phones, routing calls, filing, typing, distributing mail and other related tasks.

Requirements: 

Experience
5 years' experience in an administrative support role

Education
High School Diploma  (Baccalaureate degree in a related field is preferred)

Skills
Requires heavy interaction with administration, customers/donors, Board members; as well as; department directors, managers, supervisors, and staff employees. Requires extensive knowledge of and experience with personal computers including Word, Excel, Power Point, CLM (legal/contract) management. 

Duties
Prolonged periods of standing, walking, or sitting while on duty. Lifting, pushing, and pulling up to 10-15 pounds with or without assistance. Visual and auditory acuity and manual dexterity essential to performing designated duties required. Ability to perform effectively in a stressful and fast paced environment. Physical conditions are clean, neat and well lit. Maybe subjected to unpleasant sights and odors, stressful situations and hazardous or infectious agents where judgment as to precautions need to be taken is essential. Climate control an ambient temperature variance may be experienced. Exposure to limited amounts of hazardous chemicals or substances and infectious disease processes are a possibility. Hours of duty may be irregular or unexpectedly extended due to emergency circumstances. Direct contact with blood or other body fluids to which universal precautions apply. Personal protective equipment is made available and must be worn.

St. Dominic-Jackson Memorial Hospital (St. Dominic Hospital), a 571-bed acute care facility in Jackson, Miss., traces its history to 1946, when the Dominican Sisters of Springfield, Ill., purchased the Jackson Infirmary in the center of the city. The infirmary was the foundation for a health system that today includes the acute care hospital, a continuing care community, and a full range of outpatient and community services. St. Dominic Hospital employees contribute to community member welfare not only through the provision of health services but also via voluntary community service and by employee funded charitable contributions to many local organizations in need.

St. Dominic’s seeks to fulfill its mission by establishing community and performing service in the name of Jesus Christ. That means giving of time, talents, and resources to make our communities better places to live. The St. Dominic’s family of caregivers not only serves patients, but also contributes to an atmosphere of care and compassion for those outside the hospital’s walls. St. Dominic’s strives to not only provide care for the sick but also to offer education and wellness services to the community in order to improve the health status of those around us and eliminate risk factors for more serious health problems.