Administrative Coordinator, Alumni Office Operations

Title: Administrative Coordinator, Alumni Office Operations

Employee Classification: Administrative Coordinator

Campus: University of North Texas

Division: UNT-Advancement

SubDivision-Department: UNT-Alumni Relations

Department: UNT-Alumni Relations-Gen-172530

Job Location: Denton

Salary: $42,500.00

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.   We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.   Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

The Division of University Advancement strives to transform lives and unlock potential through the power of philanthropy and engagement by awakening and stewarding pride and loyalty for the University of North Texas.

Established in 1890, the University of North Texas is a place where students transform their lives through education and opportunity. With more than 46,000 students from across the state, nation, and world, UNT offers 240 academic programs — many nationally and internationally recognized. A Tier One research university and designated a Hispanic- and Minority-Serving Institution, UNT has a legacy of excellence in education, music, the arts, business and social sciences, with growing strengths in science and engineering. Last year, students earned nearly 13,000 degrees and joined UNT's network of 480,000 alumni, fueling progress and innovation.

Position Overview

The Administrative Coordinator serves as the Office Coordinator for the office of Alumni Engagement and the Alumni Center, providing operational oversight to the Alumni Center front desk, office, and other facilities, while providing administrative support to Alumni staff.

This includes responsibility for the daily operation of the Alumni Center office, front desk, and email inbox; acting as a first point of contact for alumni; completing purchases for the Alumni department; coordinating office meetings; preparing deposits; providing inventory control; and coordinating maintenance of the Alumni calendar, including use of the Alumni conference room. This role also serves as the department’s Records Retention Coordinator and provides general administrative support to staff within the department.

Additionally, this position includes supervisory responsibility for 2–3 student assistants who support front desk operations.

Minimum Qualifications

Bachelor's Degree and two years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

• Exceptional customer service skills.
• Skill in using computer applications including spreadsheet, database and word processing software.
• Ability to work under pressure and meet close deadlines.
• Ability to set priorities and complete assignments on time.
• Ability to analyze, organize and prioritize work while meeting multiple deadlines.
• Skill in completing assignments accurately and with attention to detail.
• Knowledge of office procedures and of spelling, grammar, punctuation, and arithmetic