Assistant Director, Operations

Department

Booth Fama-Miller: Research 1

About the Department

The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.

Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.

Chicago Booth is proud to claim:
-an unmatched faculty.
-degree and open enrollment programs offered on three continents.
-a global body of nearly 56,000 accomplished alumni.
-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.

As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment.

The Fama-Miller Center for Research in Finance is dedicated to maintaining and advancing the legacy of Eugene Fama and Merton Miller by providing the institutional structure and resources required to support academic researchers and push forward the boundaries of research in finance.

For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.

Job Summary

The primary responsibility of the Assistant Director, Operations is to work closely with the Senior Associate Director of Operations and the Director of Research Systems and Development to provide general office administrative support and assist with a range of tasks related to the operations of the Center, including logistics for the weekly workshops and faculty conferences. This position is responsible for the operational functions of the Center, such as maintaining the website and project database, and assisting with the hiring process. With a keen attention to detail, excellent organizational skills, and a proactive attitude, the Assistant Director, Operations excels at multitasking and problem-solving to ensure the Center operates seamlessly and efficiently.

Responsibilities

• Manages the finance workshop, finance lunch seminar and banking workshop. This includes catering orders, hotel arrangements for speakers, organizing meeting schedules, and logistics the day of the event.
• Assists the Director of Research Systems and Development with tasks related to the hiring process of the research professionals.
• Updates the FMC website.
• Assists with the managing of all data acquisitions for the Center and supports tracking data renewals.
• Maintains the FMC project database.
• Collects and compiles information for the FMC Annual Report.
• Processes reimbursements for workshop and conference speakers and FMC visitors.
• Assists with logistics for academic conferences, including maintaining registrations and schedules, and working the day of the event.
• Manages office supplies and inventory.
• Performs some routine and complex assignments for the unit usually in the areas of finance, event planning or support services. Initiate the hiring process of students and staff for a unit, which includes the processing of payroll.
• Researches and analyzes data to create reports, and may create other reports for grants and contracts.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor’s degree.

Experience:

• A minimum two years of administrative and operations experience.
• Event and program management experience.

Technical Skills or Knowledge:

• Demonstrated proficiency with MS Office (Word, Excel, PowerPoint, and Outlook).