Administrative Support Manager

Description

G1 Facility Services is a leading facility maintenance, preventative maintenance, and construction provider, proudly serving customers nationally. We provide facility and preventative maintenance services to aviation, government, and commercial facilities throughout the United States and the Caribbean. With over two decades of experience in the maintenance and construction industries, we are seeking to add an Administrative Support Manager to our dynamic team.

Shift: 8:30 am- 5:00 pm, Monday- Friday

Compensation: $55,000.00 - $60,000.00 per year- depending on experience, health benefits, 401k, PTO

Job Scope:
As office Manager, you will act as total administrative support for various business units. Your responsibilities will be centered around labor reconciliation, accounts payable and receivable management, time and labor entry, and function as the main communication hub for staff and clients alike. To be successful in this role, you must possess an understanding of billing and data management, intermediate bookkeeping/ accounting skills, be able to effectively communicate, and be extremely organized.

Responsibilities:

• Schedule, assign, and monitor daily operational workflow to ensure efficiency through various software (I.e., Maximo, QuickBooks, Sage, etc.)
• Reconcile employees' daily work hours against billable projects and workorders
• Work closely with the accounting department to ensure proper accounts payables and receives processing 
• Maintain and track maintenance and contracting projects using all aspects of the software; time entry, financial dashboards, change orders, and invoicing, maintain accurate data in project tracking software
• Assist management with cost analysis, project management, and labor assignment
• Other duties as assigned 

Requirements

• Must possess a professional and positive demeanor, be extremely organized, and have a strong sense for attention to detail
• Bachelor’s degree in business, accounting, or administration with a minimum of 2 years (similar) work experience or possess a minimum of 5 years of continuous work experience in accounting or administrative field 
• Working knowledge of QuickBooks and analyzing PNL reports      
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent time management skills with a proven ability to meet deadlines
• Possess the ability to work under pressure 
• Must be able to positively collaborate with clients, upper-management, and staff members 

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer (6-8 hours daily)