Administrative Associate IV

Job Title

Administrative Associate IV

Agency

Texas A&M Transportation Institute

Department

Air Quality and Environment Division

Proposed Minimum Salary

Commensurate

Job Location

Dallas, Texas

Job Type

Staff

Job Description

Who are we?

The Texas A&M Transportation Institute (TTI) is an agency of the State of Texas and member of The Texas A&M University System. For 75 years, TTI has addressed complex transportation challenges and opportunities with innovation, objectivity, and unmatched technical expertise. Our staff delivers excellence, value and thought leadership to ensure our research sponsors achieve their goals.

Our Mission and Vision

• Our Vision - TTI leads in the creation of knowledge that transforms transportation for the benefit of society.

• Our Mission - TTI delivers practical, innovative and sustainable solutions to improve the movement of people, data and goods through research, education and technology transfer.

Our Work Environment

• Entrepreneurial culture

• Affiliation with Texas A&M University students and faculty

• Ability to work with nationally recognized experts

• Ability to help train the next generation of transportation professionals

• Premier office and research facilities and equipment

• Accredited laboratories and safety proving ground

• Outstanding research support services

• Hybrid work environment/telecommuting

• Flexible work hours

• Family friendly

• High staff retention rates

• Leadership development and wellness programs

• Data allowance and home office equipment reimbursements

• Relocation assistance (if eligible)

• Tuition reimbursement program (if eligible)

Our Employee Benefits

TTI employees can choose from several health coverage options offered by The Texas A&M University System for themselves and their families, as well as numerous other benefit programs. https://www.tamus.edu/business/benefits-administration/

What you need to know

• This is an hourly paid position and the salary range for position is commensurate. Final salary will be determined based on the applicant's qualifications and experience.

Job Summary

The Administrative Associate IV works under general supervision and provides advanced administrative support work at the Dallas office. Continued employment in this position is contingent upon the availability of funding and satisfactory performance.

Essential Duties and Responsibilities:

• Serve as the primary office liaison for the Dallas office, reducing administrative burden on researchers and ensuring continuity of operations through coordination with Facilities, HR, IT, and supervisors. (20%)

• • Facilities Coordination: Act as liaison with TTI Facilities and building management for office arrangements, maintenance, safety protocols, evacuation drills, and vendor services; maintain accurate floor plans.

  • HR Support: Assist with onboarding, monitor AWL compliance, and escalate workplace culture concerns to supervisors or HR.

  • IT Support: Coordinate with NIS on office technology needs, including printers, shared equipment, and video conferencing systems.

  • Office Administration: Ensure reception coverage, manage supplies, mail services, office-wide meetings/events, and communicate key office updates to staff.

• Provides advanced administrative support to TTI’s Air Quality and Environment Division and other staff within TTI’s Environment Group. (80%)

• • Assist with RIMS projections, preparing expense reports and travel reports in Emburse, and processing AggieBuy invoices.

  • Plan and execute administrative and office tasks independently within defined boundaries, with emphasis on supporting division and group priorities.

  • Provide editing and formatting support for various documents, including grant proposals, letters, and reports. Verifies, processes, and reviews documents.

  • Coordinate travel arrangements, meetings, seminars, conferences, a