University of Colorado Anschutz Medical Campus

Department: School of Medicine, Dean’s Office – Office of Research Affairs

Job Title: Business Services Professional (Open Rank)

Position #: 00840667– Requisition #:37907

Job Summary:

This position will provide professional support to the Dean’s Office Research Affairs Senior Associate Dean (SAD) for Clinical Research. This position will participate in and occasionally lead projects on behalf of the Senior Associate Dean, with minimal supervision, and facilitate processes in accordance with CU and SOM policies and procedures. This position will administratively manage the complex scheduling needs, travel arrangements, and expense reports. This position will interface with liaisons across the University of Colorado Anschutz Campus chancellor’s office, School of Medicine, UCHealth, and Children’s Hospital in the stewardship of clinical trials research initiatives.

Key Responsibilities:

Intermediate Professional

• Duties are performed with guidance and direction from other professionals.

• Support coordination of executive-level meetings by preparing agendas, taking minutes, and assisting with related communications, including email distributions and memos.

• Maintain the calendar for the Senior Associate Dean by scheduling meetings, prioritizing requests, and coordinating with other calendars under supervision.

• Assist with domestic and international travel arrangements, including booking flights and hotels, registering for conferences, and submitting expense reimbursements in accordance with policies.

• Represent the Senior Associate Dean in a professional manner through in-person, phone, and written communications.

• Contribute to procurement processes by preparing expense reports and ensuring compliance with CU policies.

• Provide administrative support for document routing, record keeping, and spreadsheet tracking.

• Execute projects assigned by the immediate supervisor. 

Senior Professional

• Independently coordinate and manage executive-level meetings, including agenda development, minute-taking, and dissemination of communications across various platforms.

• Oversee and optimize the Senior Associate Dean’s calendar, exercising discretion in prioritizing requests and resolving scheduling conflicts across multiple stakeholders.

• Manage complex domestic and international travel logistics, ensuring compliance with institutional policies and budget constraints, and proactively resolving issues.

• Serve as a trusted representative of the Senior Associate Dean, demonstrating professionalism and sound judgment in all forms of communication.

• Independently manage procurement and expense reporting processes, ensuring accuracy and adherence to CU Medicine, University, and SOM guidelines.